[Hiring] Executive & Admin Assistant @Nexist

Role Description

We’re searching for an experienced assistant to execute day-to-day activities, administrative tasks, and special projects for Ansh Malhotra.

• Managing Ansh’s inbox, calendar, and phone calls
• Acting as the liaison between the CEO and his team and clients
• Office/Business admin management including office phone call management, vendor management, and more
• Managing repetitive client tasks
• Data admin tasks including data management on Excel/Google Sheets
• Owning the logistics of important business (and sometimes personal) purchases
• Picking out gifts for Ansh’s wife
• Being the point person for employees, clients, and accountants
• Coordinating travel arrangements

Over time, the goal is that you’ll become an extension of Ansh by anticipating his needs and remembering things before he does. The ability to build trust quickly is critical, along with a high level of professionalism, confidentiality, discretion, and judgment in both written and verbal communication.

Qualifications

• At least 2+ years of experience supporting a CEO or executive
• Ability to make decisions decisively and take direct feedback
• Strong communication skills, presenting information clearly and without errors
• Highly adaptable and flexible in a changing role
• Experience in design and development literacy is desired
• Thrives in fast-paced environments with tight deadlines
• Attention to detail and accuracy
• Pride in outcomes, whether booking reservations or facilitating business acquisitions

Requirements

• Trustworthy with high standards and boundaries
• Excellent written and verbal communication skills
• Impeccable attention to detail and process improvement
• Ability to find solutions quickly and work efficiently

Benefits

• Opportunity to work in a high-performing, fast-paced environment
• 100% remote work flexibility