[Hiring] Document Controls Specialist @Amped I LLC

Role Description

The Document Controls Specialist role is an entry-level, full-time, permanent position. This position is fully-remote, allowing you to work from home Monday - Friday each week. Working closely with the Operations department, this position assists with all client document management and administrative tasks for a given client’s project portfolio to ensure completion in a timely, efficient manner. If you’re looking for an exciting opportunity where your contributions and career growth is valued from day one, we invite you to apply!

Duties/Responsibilities

• Responsible for organizing and managing the schematics library remotely for our teams of engineers, project leads and drafters.
• Track and manage the process of checking in and checking out drawings ensuring that the most recent and up-to-date version is being used by our teams. This will extend to approval and for construction.
• Responsible for managing documents that are being worked on from project inception to project completion.
• Working with our clients to make sure that “locked” drawings can be accessed and processing requests for “checking out” already existing facility drawings.
• Creating removal drawings in Bentley ProjectWise and updating metadata in Bentley ProjectWise.
• Creating drawing package index sheets and cover sheets through the Bentley Microstation software.
• Maintaining a detailed drawing library inventory through computer data filing systems at the client site.
• When needed, help create a bill of materials for projects and assist with filing emails and attributing files.
• Create digital project drawing manifests for submittal packages.
• Review drawings against a published set of document criteria and requirements for accuracy and quality.
• Print and Scan project drawings.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Qualifications

• Intermediate Microsoft Excel experience and capabilities required.
• Document Management Software experience preferred.
• Bentley ProjectWise experience preferred.
• Strong self-organizational skills.
• Detailed-oriented and able to track and execute tasks in parallel.

Education and Experience

• Associates degree preferred, high school diploma or GED required.
• Prior document management for engineering and/or electrical engineering preferred.

Benefits

• Health Insurance: Medical, dental, and vision plans, as well as access to telemedicine.
• Retirement Plans: 401(k) with a company match.
• Paid Time Off (PTO): Vacation days, sick leave, and personal time off.
• Paid Company Holidays: Company paid holidays and one floating holiday.
• Family Support: Paid leave policies for maternity, paternity, adoption, and foster care placement.
• Life and Disability Insurance: Basic and supplemental life insurance, short- and long-term disability insurance.
• Flexible Scheduling: Remote work and flexible work hours.