[Hiring] Director of Grants Management @Resources Legacy Fund

Role Description

The Director of Grants Management provides strategic direction to and oversight of RLF’s grants management function, which processes approximately 1,000 outgoing grants and contracts totaling about $90 million annually. The Director designs and implements best practices, policies, and procedures for outgoing funds across all three related 501(c)(3) and 501(c)(4) entities (Resources Legacy Fund, Fund for a Better Future, and Shared Ascent Fund), their fiscally sponsored projects, and their donor advised funds.

The Director leads a grants management team of approximately 20 staff and plays an essential role in fostering a collaborative, transparent, and supportive culture within the team and across RLF.

This is a remote, exempt position with U.S. travel as needed, at a minimum quarterly. It reports to the Chief Finance and Administration Officer (CFAO).

Key Responsibilities

• Oversee Grantmaking Systems and Processes in line with Best Practices and Organizational Values
• Champion grantmaking best practices and process improvements to increase efficiency, democratize data management, and improve data transparency.
• Serve as a point of consistency across multiple programs and fiscally sponsored projects, and as the subject matter expert for policy and procedures related to grant and contract administration.
• Serve as an important resource to grants management, program/project, and other staff as they handle processing of outgoing grants and contracts.
• Address and propose creative, values-aligned solutions to grants management-related questions.
• As a member of the senior Leadership Team, elevate cross-programmatic and cross-divisional issues to build alignment on grantmaking strategies that support RLF’s purpose and values.
• Identify training needs and oversee ongoing training efforts for staff to foster organization-wide competency in philanthropic processes as well as use of the grants management system.
• Oversee grants management materials including templates, policy and procedure documents, and training materials, as needed.
• Manage the Grants Management Team
• Lead a grants management team consisting of nearly 20 staff members, including a Deputy Director of Fiscal Sponsorship & Grants Management, Grants Manager, and multiple Grants Coordinators/Senior Grants Coordinators.
• Foster a collaborative, transparent, supportive and trusting culture across the team and beyond to ensure alignment with RLF’s values and overall culture.
• Regularly and actively solicit input from grants management staff, encouraging and inspiring team members to proactively contribute ongoing process improvement ideas.
• Support Legal & Fiscal Compliance Processes
• Collaborate closely with in-house and outside counsel to mitigate risk and address legal compliance issues in our grants and contracts processing, balancing programmatic needs and promoting values-aligned practices.
• Partner with the Finance team to ensure fiscal and audit compliance.
• Address and triage inquiries regarding legal and fiscal compliance, due diligence, risk mitigation, and other grants management-related questions.
• Own and Administer Integrated Data Systems
• Provide strategic leadership for RLF’s Salesforce system as it pertains to outgoing funds processing to ensure efficient, effective, equitable, and values-aligned grantmaking.
• Support RLF’s Development team in ensuring integration and alignment with incoming funds processing in Salesforce.
• Ensure system configuration changes are done with a comprehensive understanding of both the human system and the technology system.
• Working with the Salesforce Analyst and Operations staff, identify when to engage outside consultants for technical or training needs, and oversee and direct their work.
• Provide oversight for system architecture and advise the Executive and Leadership Teams with regard to options to manage system-related process questions.
• Provide system oversight for Salesforce, including evaluating system releases and third-party tools, ensuring smooth implementation of upgrades, and identifying training needs.
• Coordinate with program/project staff with regard to inquiries about application content and requirements.
• Act as a central point of contact for staff and grantee feedback regarding system enhancements and bugs, and ensures all issues are resolved timely.
• Promote Knowledge Management and Data Reporting
• Promote a culture of learning and development.
• Iteratively assess reporting, dashboard, and other data-related needs, ensuring colleagues have access to the data they need for their level of decision-making; support the Salesforce Analyst to provide trainings as appropriate.
• Provide data-driven findings to inform decisions and external storytelling.

Qualifications

• A minimum of 5-10 years as a Grants Management Director or otherwise demonstrated experience developing and implementing grants management strategies.
• Strong understanding of best practices in grantmaking; deep and broad experience implementing grant management processes, procedures, and policies within a foundation or other grantmaking organization.
• Experience leading grants management systems optimizations and implementations.
• A minimum of 3-5 years’ direct supervisory/management experience.
• Passion for managing and leading teams, mentoring individuals, as well as regularly facilitating meetings and trainings.
• Outstanding decision-making, problem-solving, and analytical skills, with experience providing oversight for grantmaking compliance.
• Experience overseeing complex grantmaking portfolios at multi-entity organizations (501(c)(3)s, 501(c)(4)s, donor advised funds, and fiscal sponsorship organizations) strongly preferred.
• Proven project management and change management skills.
• General computer literacy and proficiency in the Microsoft suite, along with the ability to learn new technology quickly and thoroughly.
• Experience with Salesforce is highly preferred.
• Leadership skills include a high degree of professionalism and accountability, strong collaboration skills, excellent interpersonal (verbal and written) communication skills, and a commitment to diversity, equity, and inclusion.
• Self-starter with strong prioritization and time management skills, organizational skills, and the ability to multi-task in an environment with high expectations of responsiveness.

Benefits

• Director of Grants Management starting salary range is $180,000 - $210,000. Salary commensurate with related work experience and qualifications.
• Alternate Fridays off work schedule.
• Comprehensive benefit package including medical, dental, and vision insurance.
• 401k plan with a 5% match.
• Generous paid time off.
• Technology allowance.
• Student loan repayment assistance.
• Mental health benefits.
• Approximately 16 paid holidays per year.

Commitment to Nondiscrimination

We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds.

To Apply

Please provide a resume and cover letter explaining how your skills and experience align with this position.

Recruitment Schedule

• October 28th – Recruitment Launches
• November 11th – Application deadline (applications received after this date may still be considered)
• Early December – Screening interviews