[Hiring] Grants Coordinator @Gulf Coast JFCS

Role Description

The Grants Coordinator is an exempt position serving as a central point of coordination to ensure that grant activities, deliverables, reports, and documentation are completed accurately and on time, while supporting efficient grant management practices across the organization.

Duties and Responsibilities:

• Grant Administration
  • Set up and maintain grant records in grant management and tracking systems.
  • Create and manage grant files, including electronic and SharePoint-based records.
  • Maintain grant calendars and tracking tools to monitor deadlines, deliverables, and reporting requirements.
  • Ensure grant information is accurate, complete, and current across systems.
  • Support grant award onboarding and closeout processes.
• Reporting & Deliverables Coordination
  • Monitor grant reporting schedules and deliverable due dates.
  • Send reminders and follow-up communications to program, finance, and data staff regarding upcoming deadlines.
  • Track progress toward completion of grant requirements and escalate overdue items as needed.
  • Assist with assembling and routing reports for review and submission.
• Documentation & Record Retention
  • Organize and maintain grant-related documentation in accordance with organizational record retention policies.
  • Establish and maintain SharePoint folders and standardized filing structures.
  • Ensure grant agreements, amendments, reports, correspondence, and supporting documentation are appropriately stored.
  • Perform all other duties as assigned.

Benefits

• $55,000 - $58,000 annual salary, depending on experience
• 15 PTO Days per year
• 13 Paid Holidays
• Medical, Dental & Vision insurance
• Healthcare Concierge
• Financial Wellness Program
• Dependent Care Flexible Spending Account
• Immediate eligibility for 403b Savings Plan with 25% match
• Supplementary Accident, Hospital Indemnity and Specified Disease insurance
• Paid Life/AD&D insurance
• Pet, Legal and Identity Theft programs
• Continuous training and professional development opportunities
• Mileage Reimbursement
• An opportunity to make the world a better place!

Qualifications

• Associate's or Bachelor's degree in Business Administration, Nonprofit Management, Public Administration, Communications, or a related field preferred; or a combination of a High School Diploma or equivalent and three to five years of project coordination, grants administration, or nonprofit operational experience.
• Minimum of 3 years of administrative, project coordination, grants administration, or nonprofit operational experience.
• Experience working with databases, grants management systems, SharePoint, or document management platforms preferred.
• Proficiency with Microsoft Office Suite (Outlook 365, Word, Excel, etc.), online funder portals, and cloud-based collaboration tools.
• Ability to work collaboratively across departments and build positive working relationships.
• Strong follow-through and problem-solving skills.
• Strong organizational and project coordination skills.
• Exceptional attention to detail and accuracy.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Experience with SharePoint and document management best practices.
• Ability to work collaboratively across departments and build positive working relationships.
• Strong follow-through and problem-solving skills.
• Must possess the ability to work under deadlines.
• Ability to lift and/or carry case files, supplies, etc., up to 25 pounds.