[Hiring] Data Entry & Administrative Assistant @Paired

Role Description

We're looking for a detail-obsessed Data Entry & Administrative Assistant based in Latin America to handle high-volume data work, support invoicing and billing, and help the office team with admin tasks and overflow.

What You'll Do

• Data Entry & Records
  • Transfer data quickly and accurately between internal spreadsheets and QuickBooks or other business software
  • Audit, cross-reference and update large datasets, including packing slips, purchase orders, inventory lists and price sheets
  • Build and maintain tracking sheets in Excel and Google Sheets using formulas like VLOOKUP, INDEX/MATCH, SUMIF and pivot tables
• Invoicing & AP/AR Support
  • Process, verify and generate customer invoices in QuickBooks Enterprise
  • Send invoices and statements to customers by email and track payment status
• Admin & Office Support
  • Support managers and team members with admin tasks, special projects and overflow work
  • Triage email inboxes and keep workflows moving
  • Draft professional emails, follow up with vendors and customers on pending items, and escalate urgent issues

Qualifications

• 2+ years of experience in heavy data entry, billing or administrative support
• 2+ years using Microsoft Excel and Word, plus Google Workspace (Docs, Sheets, Gmail, Drive)
• Typing speed of 45+ WPM and solid 10-key numeric entry
• Exceptional attention to detail, especially during long stretches of repetitive data work
• Fluent English with clear written and verbal communication
• Comfort working in a fast-paced environment with shifting priorities
• Nice to have: experience with QuickBooks or inventory management software

Requirements

• Internet speed of at least 25 Mbps download and upload
• A backup plan for internet and power (for example, a mobile hotspot or secondary connection)
• Your own computer running an updated version of Windows
• A personal phone for calls and texts

Details

• Full-time, 40 hours per week, 100% remote
• Reliable coverage of the fixed shift including Sundays
• Independent contractor role, paid directly by the client twice a month
• The selection process includes a skills assessment (typing, 10-key and a data entry exercise)