[Hiring] Coordinator, Global Programs @Equality Fund

Role Description

Reporting to the Director of Grantmaking Strategy, you’ll keep the Global Programs (GP) team organized and on track, so the people leading our grantmaking and accompaniment portfolios can stay focused on our partners. You’ll be the team’s main link with Communications, Finance, Philanthropy and Strategy, so you’ll see how a global feminist fund works across the whole organization. This role suits someone who loves bringing order to busy, shifting work and wonders how things could run better.

SCOPE & RESPONSIBILITIES

• Grantmaking support:
  • Assists with preparing grant dockets, docket presentations, and approval packages, and keeps records organized and easy to find.
  • Logs the team’s engagements with grantee partners in Salesforce to maintain accurate tracking of non-financial aspects of each relationship.
  • Triages incoming requests in EF’s general inbox and correspondence from grantee partners, ensuring they reach the right people.
  • Drafts emails, letters, and e-blasts for partners and internal audiences.
• Events and gatherings:
  • Owns logistics for team retreats, grantee gatherings, site visits, and conferences, both virtual and in person.
  • Prepares agendas and slides for online meetings, runs breakout rooms, polls, and troubleshoots tech.
  • Finds mission-aligned vendors and local partners for in-person activities, especially outside Canada.
  • Coordinates translation and review of translated materials, as needed.
• Team operations and cross-team coordination:
  • Keeps the team’s day to day running smoothly: scheduling, team meetings, timelines, briefing notes, presentations, etc.
  • Operates as GP’s go-to-person with Finance for procurement, budgets, contracts, invoices, expense claims, payments, and purchase orders.
  • Works with consultants and contractors to keep their contracts on track; orders from approved vendors (printed materials, for example).
  • Spots admin processes that could be simpler and helps improve the team’s systems and procedures.
  • Represents GP on internal working groups when needed.

Qualifications

• High degree of organizational skills; can manage complexity.
• Effective written communication skills, and the ability to develop policies and procedures to simplify internal and external processes.
• Professional working proficiency in English.
• Ability to learn and utilize multiple platforms including project management software, data analytics software, collaboration suites/platforms, enterprise resource planning, customer relationship management platforms, and generative AI.
• Demonstrated high ethical standards, integrity, honesty, and ability to work with sensitive information in a confidential manner.
• Commitment to the work and values of the Equality Fund, which include Anti-Racism, Anti-Oppression, and Intersectionality; Feminist Leadership; Accountability; and Radical Love.

Assets

• Understanding of feminist issues, advocacy, movement building and/or women’s rights organizations is an asset.
• Professional working proficiency in French, Spanish, or another language is an asset.
• Experience with project management platforms, customer relationship management (CRM) platforms, Canva, and PowerBI are assets.

Adaptive Competencies

• Flexible and responsive, understanding how to adapt processes to shifting organizational priorities.
• Able to process information across many mediums, including sensitive partner information, switching contexts as needed.
• High emotional intelligence with the ability to build trust, foster collaboration, and navigate complex interpersonal dynamics.
• Strong coordination and problem-solving skills, with the ability to identify issues and contribute to solutions.

Requirements

• Must be legally eligible to work in Canada.
• Available to travel 2 times per year for up to 2 weeks total per year.
• Occasional evening and/or weekend work may be required when coordinating with people in other time zones.
• Willing and able to work remotely on mostly computer-based work.

Benefits

• 4 weeks paid vacation.
• Paid sick time.
• Parental leave top up.
• Medical benefits.
• Life insurance.
• Group RRSP.
• Paid birthday off.
• Comprehensive compensation and benefits package with no waiting period.

Company Description

The Equality Fund is transforming the way that resources—and power—flow into the hands of women, girls, and trans people worldwide. Designed by feminists for feminists, it is a model for sustainably resourcing feminist movements everywhere, through global grantmaking, gender-lens investing, policy advocacy, and feminist philanthropy. Launched in 2019, the Equality Fund has activated $100 million to date, which flows to more than 1,800 organizations working across 100 countries.