[Hiring] Contract Closeout Specialist @VisionCorps

Role Description

This role is responsible for executing the contract closeout process in accordance with standard operating procedures and supervisory direction. Key duties include:

• Preparing closeout documentation for contracting officer approval.
• Maintaining training and quality standards.
• Ensuring access to government systems.
• Meeting or exceeding monthly production and accuracy standards.
• Adhering to safety and organizational policies.
• Demonstrating strong task prioritization and responsiveness to time-sensitive requests.
• Commitment to continuous training and alignment with core organizational values.

Qualifications

• Bachelor’s degree required. An additional 12 credits in business are required.
• Minimum two (2) + years’ experience in federal, state, and/or commercial contracting preferred.
• Minimum one (1) + years of demonstrated successful supervisory experience preferred.
• Experience working with federal contracts, state, or commercial contracts preferred.
• Experience working with commercial, state, federal civilian, and military agencies preferred.
• Strong knowledge of Federal Acquisition Regulation (FAR) is preferred.
• Strong knowledge of the Ability-One program is preferred.
• Strong written and oral communication skills with a high level of accuracy and attention to detail.
• Excellent computer skills with the ability to use Microsoft Office Suite and Adobe Acrobat.
• High proficiency utilizing contract writing systems such as Procurement Desktop Defense, Con-IT, PRISM, COMPRIZON, and Procurement Integrated Enterprise Environment (PIEE) preferred.

Requirements

• Embrace and embody the mission, vision, and values of VisionCorps.
• Conduct self in a manner that upholds the standards of VisionCorps.
• Actively participate in continuous training and skill development.
• Exhibit a strong work ethic, enthusiasm, and integrity in all tasks.

Key Duties and Responsibilities

• Complete contracts close-out process as required by standard operating procedures and as directed by supervisor.
• Prepare closeout documents for contracting officer review and approval as required by standard operating procedures.
• Follow and implement all written and oral guidelines as provided by the Supervisor and/or PSD Director.
• Maintain compliance with all applicable required compliance training.
• Complete any additional training as directed by supervisor, PSD Director, or VisionCorps headquarters.
• Maintain access to all government information systems.
• Meet or exceed average monthly production quotas IAW contractual requirements.
• Ensure office/work environment is maintained in accordance with safety policy.
• Meet or exceed accuracy standards.
• Consistently demonstrate ability to manage tasks based on priority and be responsive to requests from manager regarding time-sensitive tasks.
• Adhere to organizational core values.
• Proficient in utilizing Federal Procurement Data System – Next Generation (FPDS-NG) (highly preferred).
• Identify potential legal or contractual issues and collaborate with management to develop practical solutions.
• Support management by providing insights into contractual rights and obligations, and assisting in interpreting terms and conditions.
• Maintain the strict confidentiality of sensitive information.
• Perform other duties as assigned by the Manager of Contract Management.

Company Compliance

• Ensure the company's proprietary interests are protected and that company policy is followed by processes such as, but not limited to, the review chain for reports, papers, and articles.
• Assist in reviewing contracts and related documents to identify risky areas and confirm alignment with compliance standards.
• Support the Contracts Manager in ensuring adherence to applicable laws and regulations.

Strategic Partnership

• Consult with management in the development of new business or expansion of existing business opportunities.
• Stay informed on commercial/government/international laws, regulations, and practices affecting contracts and related agreements.

Physical Demands

• Ability to work a minimum of full-time hours (40 hours per week).
• Occasionally required to stand; walk; use hands to touch, handle and/or operate objects, tools, or controls; reach with hands and arms.
• The ability to sit for extended periods of time is required.
• Occasionally lift and/or move objects up to 30 pounds.

Work Environment

• Work in an office environment (on-site) and or work remotely (off-site).
• Travel up to 10% of the time, which may include public-facing forums and company-sponsored events.

Other Special Working Conditions

• Employees who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.