[Hiring] Closing Manager @HireLATAM

Role Description

Our Client is seeking an organized, tech-savvy, and proactive Closing Manager to lead their Transactions Department. Reporting directly to the Vice President of Sales and Marketing, this professional will supervise Closing Coordinators and Transaction Assistants while taking full ownership of real estate file accuracy, escrow communications, title coordination, and software automation. Operating full-time during U.S. business hours, this leader bridges the gap between sales, operations, accounting, and title companies to guarantee smooth, compliant, and on-time real estate closings.

Key Responsibilities

• Department Leadership & Transaction File Compliance:
  • Supervises, trains, and holds Closing Coordinators and Transaction Assistants accountable for accuracy, data entry timelines, and daily workflow execution.
  • Collects, reviews, and audits all transactional documentation for every home sale and lot conveyance, ensuring 100% completeness and compliance with state real estate requirements (e.g., Oregon State standards).
  • Audits, closes out, and balances transaction files, reviewing Final Settlement Statements for accuracy before handing files off to the Accounting Department.
  • Manages the annual file archival process and maintains organized, standardized real estate record-keeping systems.
• Title, Escrow & Closing Operations:
  • Coordinates directly with title and escrow companies regarding closing dates, earnest money, project statuses, land acquisitions, and lot takedown escrows.
  • Obtains and prepares all final closing documentation for buyer signatures, verifies closing statements, sends commission demands, and assists with notarization requirements.
  • Processes change orders, price modifications, sales releases, and ratifies Addendum Change Orders in enterprise management software (Mark Systems) on the same business day received.
  • Monitors new community openings and initial community closings to ensure standardized operational procedures are established.
• Financial Reporting, Software & Legal Administration:
  • Tracks and accounts for buyer sales incentives, maintains the projected closings spreadsheet, and calculates quarterly agent bonuses.
  • Prepares and reconciles weekly, monthly, and ad-hoc closing reports for Operations and Executive leadership teams.
  • Administers enterprise management software and transaction databases, continually identifying opportunities to automate workflows and eliminate manual bottlenecks.
  • Supports administrative functions regarding building leases, HOA creation, CCR implementation, promissory notes, lot purchase agreements, and Notice of Completion recordings.

Qualifications

• Required Qualifications:
  • 3+ years of experience in real estate closing management, transaction coordination, escrow administration, or homebuilder sales operations.
  • Solid understanding of real estate filing requirements, title/escrow processes, settlement statements, and state compliance frameworks.
  • Highly tech-savvy with experience operating real estate enterprise software (e.g., Mark Systems or similar builder/real estate ERPs) and advanced spreadsheets.
  • Proven ability to lead, mentor, and manage transaction assistants and closing coordinators in a fast-paced environment.
  • Excellent written and verbal English skills to collaborate effectively with executives, title officers, sales teams, and legal entities.
  • Strong analytical mindset capable of resolving transactional roadblocks, auditing financial figures, and balancing multiple projects fluidly.
  • Full availability to work Monday through Friday, 8:00 AM – 5:00 PM U.S. business hours.
  • Dedicated quiet home office, personal computer, professional headset, and high-speed, reliable internet.
• Preferred Qualifications:
  • Prior experience working directly with residential homebuilders, land developers, or multi-community real estate firms.
  • Hands-on experience with Mark Systems software or specialized real estate construction and sales platforms.
  • Active Notary Public license or willingness to obtain notary certification.
  • Knowledge of HOA setup, CCR drafting support, and land acquisition escrow workflows.

Benefits

• $2,600 USD monthly salary paid directly in USD.
• Direct oversight over company-wide closing operations and software database workflows.
• Strategic collaboration with Sales, Marketing, Accounting, Purchasing, and Executive leadership.
• Dedicated full-time engagement executed remotely from Latin America.