[Hiring] Bilingual Personal Assistant @Get Linked up LLC

Role Description

We are looking for a highly organized, proactive, and bilingual Personal Assistant to support a seasoned Accountant and Tax Advisor with over 21 years of experience managing multiple businesses. This is a high-trust, executive-level support role that goes far beyond traditional admin work; you will become a true extension of the client, managing her communications, schedule, travel, events, and day-to-day operations.

The ideal candidate has some background in accounting or finance, is comfortable learning new procedures and tools, and can represent the client professionally in both English and Spanish.

Key Responsibilities

• Email & Communications Management
  • Monitor, filter, and organize emails across 5 different email addresses tied to multiple businesses
  • Flag urgent messages, respond to routine inquiries on behalf of the client, and ensure nothing is missed
  • Maintain clear inbox organization and escalate priority items promptly
• Client & Lead Outreach
  • Make outbound calls to potential and existing clients on behalf of the client
  • Follow up with leads, confirm appointments, and handle scheduling communications
  • Represent the client in a professional, bilingual, and courteous manner at all times
• Calendar & Schedule Coordination
  • Manage the client's calendar and schedule meetings without conflicts
  • Coordinate logistics for networking events, speaking engagements, and business appointments
  • Send reminders and prepare briefing notes for upcoming commitments
• Travel & Expense Coordination
  • Research, book, and manage travel arrangements including flights, hotels, and ground transportation
  • Ensure all travel aligns with the client's schedule and budget
  • Pay bills and handle vendor payments as directed
• Presentation & Event Support
  • Create professional presentations using Gamma and/or PowerPoint based on talking points provided by the client
  • Support preparation for speaking engagements and networking events
  • Coordinate event-related logistics and follow-up tasks
• Procedures & Systems
  • Learn and follow the client's internal procedures and adapt to her workflow
  • Work across multiple software tools and CRM platforms (training provided)
  • Keep digital records and files organized and up to date

Qualifications

• Fluent in English and Spanish, written and verbal
• Background in accounting, finance, bookkeeping, or a math-related field is strongly preferred
• Available Monday–Friday, 9:00 AM – 5:30 PM Eastern Standard Time
• Proficient in Google Workspace (Gmail, Calendar, Drive, Docs) and Microsoft Office (Word, Excel, PowerPoint)
• Experience with Gamma (AI presentation tool) is a significant plus
• Comfortable making outbound calls and speaking with clients and vendors professionally
• Highly organized with the ability to manage multiple inboxes and priorities simultaneously
• Quick learner who can absorb new systems and procedures with minimal supervision
• Must provide own equipment and reliable internet connection
• High School Diploma required; degree in Business, Accounting, or related field is a plus

Benefits

• Competitive hourly rate based on experience
• Stable full-time schedule, Monday–Friday
• Paid onboarding and training on client procedures and tools
• A long-term, high-trust role with a seasoned professional
• Fully remote, work from anywhere with a reliable internet connection
• Salary: 7 - 9 USD Per hour