[Hiring] Bid Coordinator @Acosta

Role Description

The Bid Coordinator is responsible for coordinating bids and maintaining contracts with various agencies, schools, and military. Responsibilities include:

• Researching products, negotiating, and soliciting fixed bid pricing.
• Capturing and maintaining bid contracts.
• Managing awarded bids and communicating with procurement for on-time performance.
• Guaranteeing timely distribution at correct bid.

Essential Duties and Responsibilities

• Bid and Contract Administration
  • Coordinate bid process from solicitation through implementation.
  • Maintain bid files, contract records, pricing documentation, and databases.
  • Track renewals, amendments, and customer requirements.
• Pricing and Reporting
  • Maintain pricing templates and contract pricing records.
  • Prepare recurring reports and spreadsheets supporting bid activity.
  • Verify pricing accuracy within systems.
• Customer and Vendor Support
  • Respond to customer and manufacturer inquiries.
  • Assist with issue resolution regarding pricing and contract administration.
  • Support vendor sample billing and related activities.
• Cross Functional Coordination
  • Partner with purchasing and supply chain teams to support awarded business.
  • Provide backup support for National Accounts and related functions.

Qualifications

• Education Requirements
  • Required: High School Diploma or GED.
  • Preferred: Associate Degree in Business Administration, Supply Chain, Finance, Marketing, or related field. Equivalent experience may be substituted.
• Work Experience Requirements
  • 2-3 years of administrative, sales support, contract administration, purchasing, customer service, or related experience.
  • Experience supporting bids, pricing, proposals, or contracts preferred.
  • Foodservice industry experience preferred.
• Competencies
  • Attention to Detail
  • Customer Focus
  • Planning and Organizing
  • Communication
  • Teamwork and Collaboration
  • Problem Solving
  • Time Management
  • Technology Proficiency
• Knowledge, Skills and Abilities
  • Intermediate Microsoft Excel, Word, Outlook and Teams skills.
  • Ability to calculate percentages, discounts, and pricing adjustments.
  • Strong organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Ability to work independently within established procedures.
• Travel Requirement
  • Minimal travel required. Estimated travel up to 5% for meetings, training, or business support activities.

Benefits

• This position is fully remote; however, applicants must be based in the United States and authorized to work in the U.S. without current or future employer sponsorship.