[Hiring] Assistant Manager, Institutional Engagement & Events @Institute for Study Abroad

Role Description

Do you enjoy building relationships and communicating the value of programs to a variety of audiences? Do you have a knack for organization, project management, and bringing events and initiatives to life? Are you adaptable, collaborative, and comfortable using tools like Salesforce to track engagement and support informed decisions? If so, we would love to welcome you to our global community, as Assistant Manager, Institutional Engagement & Events!

The Assistant Manager, Institutional Engagement & Events plays a key role in growing enrollment and institutional adoption of IFSA-Designed and Career Accelerator programs. The position combines targeted partner development, campus outreach, and relationship management with event strategy and execution designed to build program awareness, secure academic and institutional support, engage priority student audiences, and advance enrollment.

In this position, your responsibilities would include:

• Institutional Engagement (50%)
  • Support institutional strategies that increase awareness, approval, recommendation, and enrollment for IFSA-Designed and Career Accelerator programs.
  • Partner with Institutional Engagement Managers to identify priority institutions, academic departments, faculty, advisors, career centers, and student groups with strong alignment to targeted programs.
  • Coordinate sustained outreach and follow-up that moves institutions from initial awareness to program review, approval, promotion, and student enrollment.
  • Support Midwest regional engagement and the broader Institutional Engagement portfolio, prioritizing campuses and audiences with strong potential for IFSA-Designed and Career Accelerator growth.
  • Manage a portfolio with goals tied to program adoption, engagement, and enrollment.
  • Build working knowledge of IFSA-Designed and Career Accelerator curricula, experiential learning, career-readiness components, academic pathways, and distinguishing features; translate these priorities into tailored communications, presentations, campus plans, and follow-up for institutional and student audiences.
• Event Coordination (50%)
  • Plan and coordinate events that directly support the visibility, institutional adoption, and enrollment growth of IFSA-Designed and Career Accelerator programs.
  • Develop webinars, faculty and advisor briefings, student information sessions, career-focused events, and other targeted engagements for priority programs and academic areas.
  • Coordinate Global Site Seminars, independent site visits, advisory meetings, development-partner engagements, campus experiences, and selected industry conferences that deepen institutional understanding of IFSA’s academic model and career-focused programming.
  • Partner with Academic Affairs, Marketing, Student Engagement, site teams, and Institutional Engagement colleagues to align event audiences, messaging, content, calls to action, timelines, registration, travel, venues, catering, materials, A/V needs, and participant communications with program growth goals.
  • Track attendance, institutional participation, leads, follow-up activity, approvals, and enrollment-related outcomes; prepare concise post-event summaries and use participant feedback to recommend future audiences, formats, locations, and follow-up strategies for priority programs.

Qualifications

• A bachelor’s degree required.
• 2-4 years of professional experience in event planning, international education, or related field.
• Demonstrated ability to support growth of academic programs through partner outreach, campus engagement, audience development, communications, or events.
• Experience working with university stakeholders such as study abroad offices, faculty, academic departments, career centers, advisors, or student organizations.
• Strong project management, communication, presentation, and relationship-building skills.
• Ability to learn varied academic and career-focused programs, communicate their relevance to institutional and student audiences, manage multiple priorities, and travel as needed.
• Knowledge of social media and digital marketing tools.
• Experience managing logistics across time zones and working with international teams preferred.
• Proficiency with Microsoft Office, virtual meeting platforms (e.g., Zoom), and shared cloud storage systems.
• Familiarity with the field of education abroad or higher education conference environments is a plus.
• Commitment to IFSA’s mission, vision, and four commitments.
• Legal US work authorization, physically reside in the USA.

Requirements

• Remote work with regular virtual collaboration across departments and time zones.
• Working on a computer, placing calls, and updating systems.
• Conference and meeting room set up such as moving chairs, AV equipment, packing and unpacking boxes of materials.
• Occasional domestic and international travel required.
• Frequent visits to IFSA Headquarters in Indianapolis, Indiana.
• Flexibility to participate in meetings and events outside traditional business hours due to global operations.

Benefits

• Medical, Dental, Vision, RX and Life insurance.
• Generous paid time off and floating holidays.
• 403(b) match after first year of employment.
• Generous tuition support for employees and dependents at Butler University after first year of employment.
• Enjoy flexible work arrangements and an appreciation for work/life balance.

To Apply

To apply, please submit your cover letter and resume for this position via IFSA’s career page: IFSA Job Openings . In a cover letter, please describe why you are interested in this role and how your experience has prepared you to build partnerships, engage stakeholders, and coordinate successful events. Review of applications will begin immediately, and the positions will remain open until filled.

IFSA is an equal opportunity employer, and our hiring process is inclusive of all genders and gender expressions, races and ethnicities, ages, religions and sexualities as well as veterans and people with disabilities.