[Hiring] Administrative Specialist @Kentucky Personnel Cabinet

Role Description

This position is a Telecommute position. However, the agency retains discretion to require staff to report in person as needed and reserves the right to rescind the telecommute agreement. This position will be working from the schedule of 8:00am–4:30pm EST.

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process.

We are seeking an Administrative Specialist who is driven to succeed in helping people and the vulnerable population. The ideal candidate for this position is:

• Self-motivated
• Organized
• Able to multi-task
• Able to prioritize work assignments well

Career growth is encouraged through training and mentoring. Benefits include:

• Health and life insurance
• Flexible work schedules
• Paid sick and vacation leave
• Retirement benefits

The position you are applying for has access to or use of federal tax information (FTI) or meets the statutory definition of front-line staff. Therefore, pursuant to IRS Publication 1075 and 900 KAR 1:009 or KRS 194A.062 and 900 KAR 1:050, applicants for this position in the Cabinet for Health and Family Services (CHFS) shall submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.

Responsibilities and Duties

• Performs administrative duties and coordinates work activities such as schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to-day functioning, plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county; compiles, prepares and disseminates staff meeting minutes or other meetings as required; prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public; compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required.
• Maintains current filing, logs or manuals as requested; organizing files as required by standards of practice or operation manual; updating, tracking and providing cases for internal and external reviews upon request for entities such as foster care review board.
• Other duties as assigned.

Qualifications

• Strong verbal and written communication skills.
• Good time management and organizational skills.
• The ability to work well under pressure.
• A willingness to work as part of a team.

Requirements

• EDUCATION: Graduate of a college or university with a bachelor's degree.
• EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.
• Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.
• Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Robert Thompson at [email protected] or 606-389-6296.

An Equal Opportunity Employer M/F/D