[Hiring] Administrative Services Officer 2 @Arizona Department of Administration

Role Description

We are seeking a highly motivated and detail-oriented Administrative Services Officer 2 (ASO2) to join our Business & Finance Unit within the Mission Partners Division. This position reports to the Deputy Assistant Director and supports the standardization of Anaplan user maintenance and administration.

Key Responsibilities

• Streamline financial reporting processes by assisting in automating data validation and requirements gathering for key initiatives like agency spending plans and state-level report requests.
• Provide support and ad-hoc analysis to ensure data integrity across all state and federal funding sources.
• Collaborate with Business Analysts to prioritize software enhancements that drive more informed, data-driven financial decisions for the department.

Job Duties

Financial Reporting & Data Management

• Continuously improve accuracy and validation strategies.
• Support continuous financial reporting using Excel and Google Sheets for State and Federal funding.
• Streamline requirements gathering for agency spending plans, budget meetings, and business reviews.
• Automate reporting for the Executive Budget Request and ADOA annual data uploads.

Anaplan System Maintenance & Development

• Support and standardize Anaplan user maintenance and communication.
• Prioritize and manage software issues and development items as they arise.
• Collaborate with Business Analysts on Anaplan support and development priorities.

Customer Service & Collaboration

• Provide high-level support and financial reporting assistance to program staff, leadership, and others.

Qualifications

• Knowledge of government accounting, budgeting, and resource allocation principles.
• Understanding of applicable federal regulations, state statutes, and department policies.
• Familiarity with state government organizational structure and information management protocols.
• Proficiency in Microsoft Office and G-Suite/Workplace.

Requirements

• Expertise in financial software and abstract data analysis.
• Strong verbal and written communication of complex financial information.
• Exceptional attention to detail and time management.
• Advanced customer service skills for diverse stakeholders.
• Ability to interpret financial data and apply LEAN problem-solving concepts.
• Collaborate effectively in teams and manage multiple, changing priorities.
• Work independently to meet deadlines and report status accurately.
• Maintain professional judgment and organized task execution.

Selective Preference(s)

• Bachelor’s Degree in Business, Finance, Accounting, or an equivalent related discipline (Master’s degree may substitute for 2 years’ experience).
• Two years or more responsible experience in finance, budgeting or related field.

Pre-Employment Requirements

• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• 10 paid holidays per year.
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees.
• Paid Parental Leave - Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits.
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability.
• An incentivized commuter club and public transportation subsidy program.
• We promote the importance of work/life balance by offering workplace flexibility.
• We offer a variety of learning and career development opportunities.

Contact Us

Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by contacting [email protected]. Requests should be made as early as possible to allow time to arrange the accommodation. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.