[Hiring] Administrative Coordinator @Sumter Local Government Consulting

Role Description

This is a remote position.

We are a fast-paced, growing small business looking for a detail-driven independent contractor who likes getting things done. You will support our search, consulting, and back-office operations, working about 20 hours a week on a flexible daytime and evening schedule. You will also support business development, marketing, and conferences/client focused events. This role suits someone who likes variety, a fast-paced, collaborative, kind work environment, and juggling competing priorities.

Responsibilities

• Recruiting Coordination (backup and cross-training)
  • Send candidate acknowledgments and status updates
  • Schedule candidate interviews, client meetings, and finalist interview days across multiple time zones
  • Book travel and lodging, and coordinate candidate travel reimbursements
  • Utilize our Applicant Tracking System (ATS) and enter search milestones in our Customer Relationship Management Database (CRM)
  • Draft, post, and update job postings
• Administrative support
  • Assemble proposals, recruitment brochures, and reference packets from our templates
  • Assist with managing expenses and billing processes
  • Manage shared calendars, files, and other back-office functions
• Marketing and Social Media
  • Post and schedule approved LinkedIn and social media content
  • Build and send email campaigns in Mailchimp from an approved calendar
  • Announce new searches, placements, and team news
• Database Management
  • Enter and update contacts, candidates, and opportunities in our CRM
  • Help manage both our applicant tracking and business development systems
• Event and Conference Planning
  • Handle registrations, booth materials, shipping, and travel for conferences and trade shows
  • Help plan client events, webinars, and team meetings

Qualifications

• Required
  • Skills in executive or administrative support, or operations
  • Excellent written communication and professional phone and email manner
  • Strong organization; comfortable managing many deadlines at once
  • Experience with Microsoft 365 and ability to quickly learn how to use our CRM and applicant tracking systems
  • Ability to handle confidential candidate and client information with discretion
  • Reliable high-speed internet and access to a quiet workspace
• Preferred
  • Experience in supporting a small business, sales, or business development operations
  • Familiarity with Capsule CRM, Mailchimp, LinkedIn, Zoom, and Microsoft 365
  • Event or conference planning experience

Requirements

• Status: Independent contractor (1099); no benefits
• Rate: $25/hour
• Hours: About 20 per week, flexible
• Availability: Focused client and collaborative work during business hours; other tasks can be done in the evenings/weekends
• Location: Remote, U.S.; Eastern or Central time zone preferred
• Travel: None required
• Screening: Background check required