[Hiring] Administrative Assistant @Crimson Education

Role Description

This is a full-time, 100% remote position based in Brazil, hired under a CLT employment contract.

What are the main responsibilities for this role?

• People & Administrative Support for Brazil Office
  • Track and maintain employee vacation balances and records.
  • Coordinate pre-employment, periodic, and termination medical examinations.
  • Support the administration of employee benefits and other employee-related requests.
  • Distribute monthly payslips and other employment-related documents.
  • Maintain employee records and administrative documentation.
  • Provide day-to-day support for employee and office administration.
• Tax & Administrative Support
  • Issue and manage NFS-e (Brazilian electronic service invoices).
  • Support the US & LATAM team with invoice processing and organization.
  • Manage supplier invoices and ensure supporting documentation is properly maintained.
  • Maintain accurate fiscal records and documentation.
  • Coordinate with our external accounting provider to ensure required documents and information are submitted accurately and on time.
  • Support other administrative and operational activities as needed.

Qualifications

• Previous experience in administrative support or a similar role.
• Strong organizational skills and attention to detail.
• Proficiency in Google Sheets and/or Microsoft Excel, including formulas, filters, and spreadsheet management.
• Advanced English, with the ability to communicate confidently in writing and in meetings with international teams.
• Strong written and verbal communication skills in Portuguese.
• Ability to manage multiple tasks, meet deadlines, and follow up proactively.
• Discretion when handling confidential employee and financial information.
• Ability to work independently and collaborate effectively in a remote environment.
• Based in Brazil and eligible for employment under a CLT contract.

Benefits

• A 100% remote working arrangement.
• Full-time employment under a CLT contract, with all statutory benefits and entitlements.
• Collaboration with international teams.
• Opportunities to learn and develop within a global education company.