[Hiring] Administrative Assistant @Yempo Solutions

Role Description

We have an exciting mid-shift opportunity available for an Administrative Assistant. Work from home or the office - you choose!

In this role, you will be assigned to our England-based client. Their single focus is to provide aesthetically discreet, energy-efficient air conditioning solutions to the owners of the UK's finest homes.

• Provide administrative and operational support to Project Managers, allowing them to focus on site activities.
• Manage project files, including pre-start Health & Safety documentation, drawings, schedules, programs, and records, ensuring files are organized and easy to navigate.
• Maintain and update project management systems, including Fieldwire, SimPro, and AnyDo.
• Support purchasing and financial administration by obtaining quotes, checking prices, processing purchase orders, assisting with invoice approvals, and preparing and submitting valuations.
• Prepare O&M and record drawings and maintain accurate project documentation.
• Coordinate Project Manager meetings and calendars, and document site visit notes, actions, and follow-ups from voice notes or messages.
• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Qualifications

• 3-4 years of experience as an Administrative Assistant or the equivalent.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Accurate work and clear communication.
• Dependable, reliable, and timely execution of tasks.
• Strong attention to detail.
• Excellent communication skills, proficiency in the English language.
• Strong project and analytical skills.

Benefits

• Highly competitive salary – paid weekly!
• HMO enrollment on commencement.
• Additional HMO dependents added each year of service.
• 20 vacation days per year; 7 sick days.
• Annual performance bonuses and incentives.
• Annual salary reviews and increases.
• Free cooked rice, snacks, and hot drinks.
• Company polo shirts provided.
• Fantastic, bright and cheerful open-plan work environment.
• Prestigious clients and highly professional and friendly co-workers.

Disclaimer

Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.