[Hiring] Administrative Assistant @Commonwealth of Massachusetts

Role Description

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Springfield Office. PDD provides legal representation to adults in criminal court cases, including District and Superior Court.

The Administrative Assistant will support a team of attorneys by:

• Opening and closing cases, including running conflict checks;
• Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
• Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
• Providing telephone and reception services;
• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
• Other duties as assigned.

Qualifications

• Highly organized, creative, and detail-oriented;
• Enjoys interacting with people in a friendly work environment;
• Strong communication, organizational, and detail skills;
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency;
• Ability to work as an effective team member;
• Flexibility and strict adherence to confidentiality;
• Typing skill of 50 to 60 wpm preferred;
• Familiarity with advanced Word formatting and editing, and Microsoft Excel;
• Legal office experience a plus;
• Foreign language skills are strongly preferred.

Requirements

• At least one year of full-time, or equivalent part-time, experience in administrative work, or any equivalent combination of the required experience;
• Access to home internet access sufficient to work remotely;
• An Associate’s or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience.

Company Description

CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in various cases, including:

• Criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases;
• Appeals and post-conviction and post-judgment proceedings related to those matters.