[Hiring] Admin Assistant to Exec Dir @University of New Mexico

Role Description

The Dermatology Department is seeking an experienced, goal-oriented, resourceful and self-motivated Administrative Assistant to the Chair.

Under limited supervision, this position will provide operational coordination, administrative support, and project management to the Chair of Dermatology. The selected candidate will also manage, prepare, analyze and oversee high level and sometimes sensitive/confidential reports for department leadership as needed.

• Serve as primary point of contact for the Chair and Leadership Team
• Scheduling and meeting coordination
• Coordinating travel
• Composing correspondence
• Managing administrative data
• Consolidated electronic tracking of information
• Development and implementation of administrative processes, procedures and systems
• Processing payments and reimbursements
• Supporting Derm faculty
• Responsible for the department’s Social Media presence and electronic by-annual newsletter
• Coordinate Derm ECHO sessions in conjunction with Derm ECHO Medical Director
• Facilitate faculty and staff recruitment, hiring, and onboarding processes in partnership with the Department Administrator

Our team works in a collegial environment, to support faculty, residents and staff who provide dermatology services at UNMH and SRMC. We are committed to providing education for Medical Students, Residents and Visiting Rotators.

Qualifications

• High school diploma or GED
• At least 5 years of experience directly related to the duties and responsibilities specified
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Requirements

• Experience in an academic medical center, healthcare organization, or higher education setting
• Familiarity with university financial, procurement, HR, and timekeeping systems
• Experience supporting faculty and executive leadership
• Experience coordinating educational programs, CME activities, or professional events
• Experience managing social media platforms and creating newsletters or marketing materials
• Supervisory experience
• Strong online presence creativity
• Exceptional customer service and interpersonal skills
• Strong attention to detail and commitment to accuracy
• Ability to manage confidential information with professionalism and discretion
• Effective project coordination and organizational abilities
• Ability to adapt to changing priorities and deadlines
• Strong initiative and problem-solving skills
• Ability to build positive working relationships across departments and external partners

Benefits

• This is a benefits eligible position
• The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance
• UNM offers educational benefits through the tuition remission and dependent education programs