[Hiring] Admin Assistant @WizeTalent

Role Description

As our Admin Assistant, you will be a key player in maintaining the seamless operation of our firm. This role encompasses a diverse range of administrative responsibilities, providing vital support to both our accounting team and clients. The ideal candidate will be highly detail-oriented, demonstrate exceptional communication skills, and excel at managing multiple tasks with efficiency and precision.

Key Responsibilities:

• Daily monitoring of the admin inbox with the aim to respond ASAP (the same day if possible)
• Answering phones to cover for the receptionist's lunch breaks and leave
• General admin duties, including filing and managing filing systems
• Ensuring the security, integrity, and confidentiality of data
• Manage ad hoc client queries and requests
• Assisting Management with office policies and procedures
• Email follow-up of overdue debtors
• Internal Monthly reporting of WIP write-offs, fee tracking, monitoring client Net Promoter Score (NPS) and team Net Promoter Score (NPS) Surveys
• Assisting with client proposals, engagement letters, invoices, tax returns, and financial statements, ensuring accuracy and compliance
• Calendar Scheduling & attending meetings
• Handle tax lodgements, including returns and BAS submissions
• Assist the practice manager in ad hoc personal assistant duties
• Any other reasonable tasks as requested on an ad hoc basis

Qualifications

• Minimum of 2 years of administrative experience, preferably in an accounting or financial services environment
• Strong verbal and written communication abilities
• Excellent organisational and time management skills
• Quick learner and can work independently and in a team
• Cares about quality outcomes for our clients and teamwork
• Focused on continuous improvement
• Able to meet set daily deadlines

Requirements

• Proficient in Microsoft Office, especially SharePoint, Word and Excel (desirable, but not essential)
• Xero and Xero Practice Manager (XPM)
• Xero Blue
• FYI
• Ignition
• Annature

Benefits

• Competitive Salary: Between 60,000-90,000 Pesos per month (includes 13th month)
• Work From Home: Enjoy the flexibility of working from home
• Work-Life Balance: Monday to Friday, 7:00 am to 4:00 pm PH time
• Extra Time Off: 25 days of paid leave, Western Australian public holidays & celebrate your birthday with an additional day of leave
• Permanent work-from-home set-up
• Equipment supplied
• Collaborative and supportive team