[Hiring] Senior Documentation Writer @Parvana

Role Description

This is a remote position.

• Drive the entire tender process (RFI, RFP, RFQ), coordinating inputs and ensuring timely, high-quality submissions.
• Produce, consolidate, and rigorously quality-check all proposal materials, including technical, financial, and legal documentation.
• Orchestrate internal experts, external partners, and subcontractors to maintain an efficient information flow across the bid team.
• Maintain and continuously enhance a central repository of reusable proposal assets (text modules, CVs, references, etc.).
• Advise clients on their tender structuring and ensure full compliance with formal/legal requirements on e-procurement platforms (e.g., DTVP, TED).
• Execute Project Management Office tasks within the bid context, covering scheduling, risk reporting, lessons learned, and bid/no-bid decision preparation.

Qualifications

• A relevant tertiary qualification would be beneficial (e.g., Business, Informatics, Law).
• Minimum of 3 years in bid management, proposal management, or a PMO setting, ideally within IT/consulting.
• Beneficial to have strong knowledge of public procurement (VgV, UVgO, SektVO) or experience with private-sector tenders.
• Excellent organizational, coordination, and attention-to-detail skills with a focus on deadlines and quality.
• Essential C1+ German written communication and good English skills for international support.
• Confident command of the MS 365 suite (Word, Excel, PowerPoint, SharePoint, Teams). Experience with bid management tools is a plus.

Requirements

• Bid Management
• Proposal Management
• German C1+
• RFP/RFQ/RFI
• PMO (Project Management Office)
• Tender Process
• IT Consulting
• MS365