[Hiring] Proposal Writer Analyst @ArcheSys Inc

Role Description

As a Proposal Writer / Analyst at ArcheSys, you will be instrumental in driving our business development lifecycle, crafting compelling, compliant, and win-focused responses to federal, state, and local government procurements (RFPs, RFIs, RFQs, and task orders). In this role, you will analyze solicitations, lead compliance mapping, and collaborate closely with executive leadership and technical subject matter experts to translate complex cloud, DevSecOps, and digital transformation solutions into clear, persuasive narrative proposals.

This position demands an analytical thinker and strong writer with high attention to detail, rigorous organizational skills, and a firm grasp of public sector procurement processes. The ideal candidate thrives in a deadline-driven environment, possessing the ability to synthesize technical inputs into crisp, client-focused value propositions that meet every solicitation requirement.

This is a fully remote, full-time position.

Key Responsibilities

• Capture Analytics & Market Intelligence
  • Monitor, identify, and qualify public sector opportunities across federal and state procurement portals (e.g., SAM.gov, e-Buy, GovWin IQ, Highergov, FPDS, BGOV).
  • Mine Federal Procurement Data System (FPDS) and agency forecast data to analyze historical spending trends, incumbent contract values, task order burn rates, and pricing benchmarks.
  • Conduct competitive landscape assessments, evaluating potential prime contractors, subcontractors, small business set-asides, and teaming partners.
  • Synthesize market data, customer acquisition history, and internal capability alignment into clear, data-backed Bid/No Bid gate reviews and executive briefings.
  • Create and maintain capture artifacts, including customer pain-point matrices, SWOT analyses, win-theme scorecards, and competitive positioning decks.
• Proposal Lifecycle Management & AI Enablement
  • Lead and manage the end-to-end proposal development process for assigned bids, strictly adhering to all solicitation instructions, compliance rules, and delivery deadlines.
  • Utilize AI tools and automated parsers to rapidly extract requirements from RFPs, RFIs, and RFQs, generating accurate compliance matrices and cross-reference sheets.
  • Facilitate kickoff sessions, manage color team review cycles (Pink, Red, Gold), and track milestones across capture and delivery teams.
  • Organize and curate ArcheSys’s central content library and boilerplate repository, applying AI indexing and semantic search to quickly surface high-scoring past performance and technical narratives.
• Writing, Editing, and Quality Assurance
  • Serve as a primary writer, synthesizing SME inputs, capture win themes, and architectural briefs into persuasive narratives using LLMs—maintaining authentic tone, clarity, and strict federal compliance.
  • Partner closely with Subject Matter Experts (SMEs); leverage AI transcription and summarization tools to capture engineering interviews and convert them into proposal-ready drafts.
  • Conduct rigorous human-in-the-loop editing to fact-check drafts, eliminate AI hallucinations, verify technical accuracy, and ensure 100% compliance with Section L & M instructions.
• Documentation and Operational Support
  • Assist the Contracts team with NDAs, Teaming Agreements (TAs), and subcontract compliance records.
  • Maintain CRM and capture pipeline dashboards, keeping executive leadership informed on probability-of-win and milestone statuses.
  • Develop external marketing collateral, such as tailored capability statements and solution briefs, utilizing capture data insights and AI-assisted drafting workflows.

Qualifications

• Bachelor’s degree in Business Administration, Data Analytics, Communications, English, Marketing, Information Technology, or a related field (or equivalent practical experience).
• Minimum of 2+ years of experience in federal/state proposal coordination, technical writing, or capture support.
• Demonstrated experience navigating and pulling data from federal procurement sources and intelligence tools (e.g., SAM.gov, FPDS, GovWin IQ, USAspending.gov, or BGOV).
• Hands-on experience using generative AI tools (e.g., ChatGPT, Claude, Microsoft Copilot, or GovCon-specific platforms) to conduct research, parse solicitations, summarize notes, or draft structured content.
• Solid understanding of Federal Acquisition Regulations (FAR/DFARS), standard procurement lifecycle phases, and contract types (FFP, T&M, Cost-Plus).
• Active APMP Foundation Level Certification (or higher).
• Proven ability to translate raw procurement data and complex technical concepts into clear executive summaries and compliant proposal sections.

Preferred Qualifications

• Experience using enterprise GovCon capture and proposal acceleration platforms (e.g., GovDash, Highergov, etc.).
• Familiarity with data analysis and visualization tools (e.g., advanced Excel, Power BI, or CRM pipeline reporting).
• Experience with Shipley or equivalent capture and proposal management methodologies.
• Background supporting proposals within IT, enterprise cloud, cybersecurity, or systems modernizations for public sector clients.

Personal Attributes

• Comfortable working with data, numbers, and historical contract trends to guide strategic decisions.
• Eager to experiment with AI prompts and automation to streamline repetitive tasks and elevate submission quality.
• Relentless about compliance, verifying data points, and meeting tight deadlines without sacrificing quality.

Additional Requirements

• All work must be conducted within the United States (excluding U.S. territories).
• Must be legally authorized to work in the U.S. without sponsorship.
• Ability to obtain and maintain a Public Trust or government security clearance as required by federal client engagements.
• Some federal contracts require U.S. citizenship to be eligible for employment.

Benefits

• Competitive salary and benefits package, including health, dental, and vision insurance reimbursement plan, a retirement plan, and generous paid time off.
• Opportunity to work with a talented team of professionals on exciting and innovative projects.
• Flexible work arrangements, including remote work options.
• Continuous learning and development opportunities, including access to training resources and professional development programs.
• A collaborative, inclusive work environment that values diversity and encourages growth.