[Hiring] Proposal Writer @the Role Kuali

Role Description

Kuali is seeking an experienced Proposal Writer to lead the development of compelling, high-quality proposals across our full portfolio of higher education software solutions. Reporting into the Revenue organization, this role owns the end-to-end proposal process, partnering closely with Sales, Product, Marketing, Customer Success, Legal, Security, and subject matter experts to deliver persuasive, compliant, and customer-focused responses.

The Proposal Writer plays a critical role in helping Kuali win new business by translating complex product capabilities into clear, compelling proposals that demonstrate the value of our solutions.

Qualifications

• Bachelor's degree in English, Communications, Journalism, Marketing, Business, or a related field, or equivalent professional experience.
• 3+ years of experience writing and managing proposals, RFP responses, or other complex business documents.
• Exceptional writing, editing, proofreading, and verbal communication skills.
• Demonstrated ability to manage multiple concurrent proposals while meeting aggressive deadlines.
• Strong project management and organizational skills with exceptional attention to detail.
• Experience collaborating across cross-functional teams to gather information and develop winning proposals.
• Ability to understand technical concepts and communicate them clearly to non-technical audiences.
• Experience developing and maintaining proposal content libraries and reusable response assets.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with proposal management tools is a plus.
• Experience in SaaS, enterprise software, or higher education technology is preferred.
• Experience responding to public sector or higher education procurements is strongly preferred.

Requirements

• Lead the end-to-end development of responses for RFPs, RFIs, RFQs, and other customer requests.
• Write, edit, and refine persuasive proposal content by collaborating with subject matter experts across the organization.
• Manage proposal schedules, milestones, and submission deadlines to ensure timely, compliant delivery.
• Maintain and continuously improve Kuali's proposal content library, templates, and response database.
• Ensure all proposals meet customer requirements while maintaining consistency with Kuali's messaging, branding, and strategic positioning.
• Coordinate cross-functional reviews with Sales, Product, Security, Legal, Finance, Marketing, and Customer Success.
• Perform rigorous quality assurance reviews to ensure proposals are accurate, complete, and professionally presented.
• Conduct post-submission reviews and competitive analysis to continuously improve proposal quality and win rates, including reviewing publicly available procurement information where appropriate.
• Support strategic pursuits by tailoring messaging to customer priorities and competitive positioning.
• Contribute to ongoing improvements in proposal processes, tools, and best practices that increase efficiency and quality.
• Support other revenue initiatives during periods of lower proposal activity.

Benefits

• Remote-first work
• Top-of-the-line equipment of your choice to get your job done
• A truly exceptional benefits package including full premium coverage for employee and dependent medical and dental care
• 401(k) matching
• Employee stock option plan
• Paid Maternity/Parental leave
• All the paid time off you need (just work it out with your manager)
• Encouragement and support in learning and improving your skill-sets.
• Space to work on self-driven projects during quarterly “hack weeks”
• Employee resource groups and community events