[Hiring] Proposal Associate - Writing @Worldwide Clinical Trials

Role Description

The Senior Proposal Associate – Writing role leads proposal writing responsibilities for assigned projects, supports our overall content management, and completes additional proposal writing team tasks as needed. The Senior Proposal Associate – Writing role works with Account Directors, subject matter experts (SMEs), Proposal Managers, and other Worldwide personnel.

Responsibilities

• Develop robust proposals, leading the writing, coordination, and presentation of our responses in Microsoft Word, PowerPoint, and other systems/formats.
• Work with Account Directors and SMEs to effectively manage the proposal development process.
• Actively participate in project strategy discussions, ensuring product/service offerings are clearly articulated in proposals.
• Proofread, edit, rewrite, and revise documents to ensure readability, consistency, accuracy, and relevance.
• Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, reviews, approvals, and signatures.
• Act as a focal point to collect information from various sources.
• Collaborate with SMEs to gather information and customize content.
• Collate proposal content independently as much as possible from team discussions and internal sources (e.g., libraries), requesting direct content from SMEs only when primary sources are not available.
• Support content library maintenance (providing new and updated content from proposal development).
• Respond to routine and non-routine inquiries in a timely and professional manner. Obtain assistance to resolve complex inquiries to discuss and learn.
• Moderate supervision required, minimal level of mentorship/support provided to entry-level associates, ability to manage at least occasional high complexity/high priority projects, and increased responsibility for supportive resource/process improvement initiatives or library maintenance.
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Qualifications

• Effective planning, strategizing, managing, monitoring, scheduling, and critiquing skills.
• Compelling written and verbal communication skills to clearly and concisely present information.
• Strong interpersonal skills to work in a dynamic team with various personnel in a fast-paced, deadline-oriented environment.
• Ability to handle multiple short-term assignments and project deliverables with strict deadlines in a constantly dynamic environment.
• Ability to exercise sound judgment and make decisions independently.
• Excellent self-motivation.
• Proficiency in all Microsoft Office applications, including Word, PowerPoint, and Excel.

Requirements

• Robust writing, project management, and time management skills to complete proposals on time and with high quality.
• Minimum two years’ experience in CRO/pharmaceutical business development or operational, academic, or corporate environment or as a Proposal Associate – Writing.
• Bachelor's degree; master’s or PhD preferred (prefer degree in Life Sciences, Communications, Journalism, or Marketing).
• Experience drafting RFIs in a CRO environment, or in pharma/biotech outsourcing preferred.
• Knowledge of the CRO/pharmaceutical industry, knowledge of sales support activities, and an understanding of study design, project management, and operational requirements for successful study implementation.
• Ability to advise and interact with all levels of management.
• Strong customer relationship management skills and strong commercial acumen.
• Promotion to the next level is not automatic based on years of experience. Personnel are evaluated on proven competency, level of responsibility, and ability to work independently.

Benefits

• We love knowing that someone is going to have a better life because of the work we do.