[Hiring] Supply Chain Manager @🏢 About the Company

Role Description

We are looking for a Supply Chain Manager who will ensure the smooth operation of the international supply chain — from the moment production is launched until the products become available for sale.

• Work with already approved production orders and be responsible for their full operational execution.
• Ensure timely production, international logistics, delivery of products to the warehouse, interaction with 3PL partners, and keeping operational information up to date for the team.
• Initially, the role does not involve independent planning or calculation of purchase volumes; this area of responsibility may expand in the future.
• Work closely with the Lead of Supply Chain.

Qualifications

• At least 2 years of experience in Supply Chain, Logistics, or Operations.
• Confident proficiency in Excel / Google Sheets, including Pivot Tables, VLOOKUP/HLOOKUP, and basic data analysis.
• Practical experience working with international manufacturers, including manufacturers in China.
• Experience supporting production orders from approval until the goods arrive at the warehouse.
• Understanding of the China → USA and Ukraine → USA delivery process.
• Experience working with air, ocean, and courier shipments.
• Understanding of international documentation flow and customs clearance.
• Experience preparing or verifying Commercial Invoices, Packing Lists, and other shipping documents.
• Experience working with international warehouses or 3PL partners.
• Fluent written English and confident communication with international partners.
• A high level of self-organization, attention to detail, and responsibility for results.
• Ability to independently monitor processes, meet deadlines, and work without constant reminders.
• Flexibility and the ability to respond quickly to changes and operational risks.

Requirements

• Fully manage production orders after their approval.
• Maintain regular communication with international manufacturers.
• Monitor the production calendar and production timelines.
• Maintain and update the production calendar, ensuring transparency of the status of all orders for the team.
• Identify delay risks in a timely manner and coordinate their resolution.
• Coordinate repeat production launches.
• Monitor the readiness of products and packaging for shipment.
• Organize product inspections and coordinate partial shipments (Split Shipments) when necessary.
• Coordinate the purchase of materials and packaging for manufacturers that do not provide them independently.
• Plan and organize international transportation of products from manufacturers to the company’s warehouses.
• Work with air, ocean, and courier shipments.
• Coordinate the work of carriers, logistics partners, and customs brokers.
• Organize product shipments from factories.
• Prepare and verify Commercial Invoices, Packing Lists, Shipping Marks, customs documents, and other transportation documents.
• Monitor product delivery to warehouses.
• Resolve operational issues that arise during transportation.
• Manage corporate DHL, UPS, and FedEx accounts.
• Monitor transportation and logistics costs.
• Maintain daily operational communication with international warehouses and 3PL partners.
• Monitor the timely and complete receipt of shipments in accordance with agreed SLAs.
• Verify the completeness of goods receiving and promptly resolve discrepancies.
• Monitor the accuracy of warehouse inventory and product availability for sale.
• Monitor compliance with SLAs for picking, packing, and shipping customer orders.
• Initiate inventory counts and monitor the resolution of identified discrepancies.
• Monitor packaging material inventory levels.
• Coordinate the production and delivery of packaging to manufacturers and warehouses.
• Monitor packaging readiness for production launch.
• Maintain up-to-date reporting on production, shipments, inventory, and logistics.
• Collect and update data for product cost calculation.
• Analyze inventory and slow-moving SKUs.
• Participate in the improvement and automation of operational processes.

Benefits

• Work with an international luxury brand with a clear and recognizable concept.
• A small, dynamic team that values quality of work and makes decisions quickly.
• The opportunity to directly influence the stability and development of the international supply chain.
• Space for professional growth and the gradual expansion of the area of responsibility.
• The opportunity to participate in process improvements and the implementation of digital tools, AI, and automations.
• Work with international manufacturers, logistics partners, and the US and European markets.