[Hiring] Sales Coordinator @Hire Emerald

Role Description

We are looking for a highly organized, detail-oriented Sales Coordinator to support the day-to-day administration of the sales process. In this role, you will work closely with the National Account Executives to keep pre- and post-sale activities running smoothly, from proposals and contracts to campaign reporting and client support. The ideal candidate is organized, communicates clearly, pays close attention to detail, and thrives in a fast-paced environment where many moving pieces come together to deliver campaigns on time.

• Work closely with Account Executives to prepare, assemble, and submit accurate, client-focused proposals.
• Manage RFP and proposal timelines so every component is delivered ahead of deadlines.
• Gather information from internal teams, such as availability, specs, and visuals, to support proposals.
• Maintain and update proposal templates, rates, and content libraries.
• Administer the contract process from creation to execution, ensuring accuracy and timely completion.
• Enter all sales-related information into the Content Management System (CMS) and keep records accurate.
• Create and process forms and documentation related to sales agreements and client accounts.
• Prepare and deliver Proof of Performance (POP) reports that show clients the results of their campaigns.
• Respond promptly to client inquiries and requests for information or support.
• Coordinate with marketing, creative, inventory, operations, and real estate teams so campaign schedules align with asset availability.
• Maintain accurate client and campaign data in the CMS and CRM systems.
• Help the sales team generate reports and track key sales performance metrics.
• Monitor campaign timelines and make sure all deliverables meet client expectations.
• Support Account Executives in preparing client presentations.

Qualifications

• Associate's degree or higher.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Comfortable with data entry and working in CMS and CRM systems.
• Team player who works just as well alongside management as independently.
• Tenacious work ethic.
• Professional English communication skills.

Requirements

• Bachelor's degree (preferred).
• Previous experience in sales coordination, sales support, or account administration (preferred).
• Strong interest in real estate development or advertising (preferred).
• Billboard or outdoor advertising experience is a plus but not necessary (preferred).
• Experience preparing proposals, contracts, or client reports (preferred).

Benefits

• This is a great opportunity to join a company operating in some of the largest advertising markets in the United States.
• You will gain hands-on experience across sales, operations, and client management.
• You can take on more responsibility as you grow with the team.
• This is a remote/telecommute position.