[Hiring] Sales Assistant, Client Services (Distribution) @Macmillan

Role Description

The Sales Assistant, Client Services provides day-to-day support for Macmillan’s distribution team, partnering closely with Sales, Operations, and Clients to ensure accurate materials, strong title setup, and smooth execution across the publishing cycles. This is an entry-level role ideal for someone who is highly organized, detail-oriented, and interested in learning the fundamentals of sales and distribution in publishing.

What You'll Do:

• Sales Materials & Launch Support
  • Prepare materials for launch meetings, including pulling tip sheets and publication schedules.
  • Support Sales Conference readiness by ensuring titles are updated to NYP status and confirmed in Biblio.
  • Conduct seasonal audits to confirm metadata (descriptions, covers, carton quantities) is complete and accurate across systems, including Edelweiss.
  • Pull and organize Edelweiss collections as needed.
• Inventory & Title Management
  • Assist with weekly reporting by pulling P&B (print and bind) and reprint detail sheets.
  • Maintain seasonal P&B dates in Biblio.
  • Place titles on reserve to support preorder campaigns.
  • Coordinate bindery orders and templates with Operations and publishing partners.
• Sales Materials Coordination
  • Act as a point of contact for sales materials requests, ensuring timely follow-up and delivery.
  • Track requests and communicate updates to internal stakeholders.
• Reporting & Communication
  • Run and distribute weekly sales and inventory (on-hand) reports.
  • Prepare and send change memos to communicate updates.
• Team Support
  • Provide administrative and project support to the Client Services teams.
  • Contribute to additional projects and team initiatives as needed.

Qualifications

• Strong organizational skills and attention to detail.
• Clear and effective written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proactive, with strong follow-up skills.
• Comfortable working both independently and collaboratively.
• Interest in publishing, sales, or client services a plus.

Requirements

• This role will have an annual salary of $50,000.
• This position is classified as remote but is tied to our New York, NY office located at 120 Broadway.
• Employment is subject to New York State tax withholding under applicable regulations.

Company Description

Macmillan Publishers is the U.S. trade company that is part of the Holtzbrinck Publishing Group, a large family-owned group of media companies headquartered in Stuttgart, Germany. Holtzbrinck Publishing Group's publishing companies include prominent imprints around the world that publish a broad range of award-winning books for children and adults in all categories and formats.

• U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, The St. Martin's Publishing Group, and Tor Publishing Group.
• In the UK, Australia, India, and South Africa, companies in the Holtzbrinck Publishing Group publish under the Pan Macmillan name.
• The German publishing company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer & Witsch, Rowohlt, and Droemer Knaur.

Macmillan is proud to be an equal opportunity employer consistently striving to foster a culture where everyone belongs. We welcome applicants of all backgrounds and identities. Qualified applicants are evaluated without regard to race, color, religion, age, ethnicity, national origin, sex, sexual orientation, gender identity or expression, disability status, physical ability, neurodiversity, genetic information, protected veteran status, family and economic status and background or any other characteristic protected by federal, state, or local law. We prohibit discrimination of any kind and will provide reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.