[Hiring] Temporary Part-Time Program Coordinator @American Heart Association

Role Description

The Temporary Part-Time Program Coordinator supports the day-to-day operations and execution of the American Heart Association Scholars Program, a national workforce development initiative designed to prepare future leaders in healthcare, research, public health, and related fields. The coordinator serves as a key operational partner, ensuring projects, communications, events, and participant engagement activities are executed efficiently and on schedule. This position works closely with the Executive Lead, Program Leads, scholars, alumni, mentors, faculty partners, volunteers, and internal Association stakeholders to support recruitment, onboarding, program delivery, reporting, and event logistics. This is a remote position.

Responsibilities

• Program Operations & Project Management
  • Support implementation of the annual Scholars Program workplan and operational calendar.
  • Track project milestones, deliverables, and key deadlines to ensure timely completion of program activities.
  • Maintain project management tools, timelines, and program records.
  • Coordinate scheduling and logistics for meetings, webinars, mentor sessions, and other program activities.
  • Support program documentation, file management, and process improvement efforts.
• Scholar, Mentor & Alumni Support
  • Serve as a primary point of contact for scholars, alumni, mentors, and faculty partners.
  • Support participant onboarding and ongoing engagement throughout the program year.
  • Monitor completion of required forms, surveys, and program requirements.
  • Assist with mentor matching processes and communications.
  • Coordinate participant communications and follow-up activities.
• Recruitment & Selection Support
  • Assist with the recruitment and application process for undergraduate and graduate pathway participants.
  • Coordinate application tracking, data collection, and status communications.
  • Support interview scheduling and selection logistics.
  • Assist with onboarding of newly selected scholars and mentors.
• Events & Engagement
  • Coordinate logistics for virtual and in-person program events, including:
    • Scholar orientations
    • Leadership development workshops
    • Mentor engagement activities
    • Research Symposium
    • Scientific Sessions activities
    • Alumni networking events
  • Manage registration processes, participant communications, and event tracking.
  • Support speaker coordination and event materials preparation.
• Communications & Relationship Management
  • Support communications with students, alumni, mentors, volunteers, guest speakers, institutional partners, and funders.
  • Assist with outreach campaigns and engagement initiatives.
  • Draft routine program communications, newsletters, and updates.
  • Coordinate meeting notes, action items, and follow-up communications.
• Reporting & Data Management
  • Maintain accurate program databases and participant records.

Qualifications

• High school diploma or equivalent. A bachelor's degree is preferred.
• Three (3) years minimum prior relevant work experience.
• 2-4 years of experience in program coordination, project management, education, nonprofit management, workforce development, or related field is preferred.
• Strong organizational and project management skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities simultaneously while meeting deadlines.
• Proficiency with Microsoft Office Suite, Teams, Excel, and virtual meeting platforms.
• Strong attention to detail and customer service orientation.

Preferred

• Experience working with students, higher education institutions, or workforce development initiatives.
• Experience coordinating national programs or multi-stakeholder projects.
• Familiarity with volunteer engagement and event planning.

Compensation & Benefits

• Hourly Rate: $38 per hour. Pay is commensurate with experience; geographic differentials to the pay range may apply.
• The American Heart Association invests in its people. Here are the main components of our total rewards package.
• Compensation: Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition: You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
• Benefits: We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.
• Professional Development: You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization: The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance: We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.