[Hiring] Program Coordinator @Bernalillo County

Role Description

The Program Coordinator performs administrative and educational work in the planning, development, and implementation of assigned programs. Responsibilities include:

• Developing, organizing, administering, and evaluating program activities and services.
• Providing technical guidance to program staff, departments, community members, and program participants.
• Coordinating specialized programs in compliance with federal and state laws, as well as department policies and procedures.
• Training and evaluating staff and volunteers, monitoring performance, ensuring accurate and timely data entry, and reporting deficiencies in program-related data.

Duties and Responsibilities:

• Coordinate special projects and research on planning and development matters.
• Assist contractors, architects, engineers, property owners, and others to ensure compliance with approved permits.
• Maintain and update database for department files, respond to requests for public information.
• Monitor and ensure compliance with adopted County regulations.
• Prepare recommendations and take enforcement action for non-compliance.
• Assist in compiling department statistics and other data related to zoning and planning cases.
• Monitor and control all phases of project support to assure accuracy, timeliness, and effective use of resources.
• Conduct site inspections for compliance with various County processes.
• Attend meetings (evening if needed) to present department information.
• Prepare oral and written reports and present to boards and commissions.
• Handle sensitive and/or confidential records, plans, documents, or decisions.
• Plan, prioritize, assign, review, assist, and participate in the work of staff responsible for records management and IPRA requests.
• Act as the Public Records custodian and maintain and update database for department files.
• Plan, organize, and coordinate the Inspection of Public Records Act (IPRA) requests and activities.
• Identify, apply, and administer financial grants and other related processes.
• Work with the Director in the development, coordination, promotion, and implementation of events and programs.
• Assist with administration of community outreach grants.
• Attend monthly community meetings and special events; coordinate activities and assist community groups.

Qualifications

• Bachelor’s degree in a related field.
• Two (2) years of work experience as it pertains to the purpose of the positions.
• Any equivalent combination of related education and/or experience may be considered.

Requirements

• Manage databases, tools, queries, and reports for analyzing, summarizing, and collecting data.
• Successful completion of a post-offer medical examination and background investigation.
• Adherence to all County safety guidelines.
• Completion of required FEMA training(s) assigned to the position.
• Completion of mandatory supervisor training, if applicable.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.

Working Conditions

• All essential duties are performed mostly indoors, with some positions performing functions in an outdoor and field setting.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on a dry, even surface, which may be carpeted or tiled.
• Worker often works alone, both with or without directions from supervisor.

Equipment, Tools and Materials

• Equipment typically used includes telephone, computer, printer, and copy machine.
• Materials handled include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.