[Hiring] Technical Program Manager @Avicado

Role Description

This role owns design change programs end-to-end for one of Avicado's largest data center accounts, from scoping through design development, execution, and post-execution. You will manage large budgets and align site teams, project leads, and client vendors around a shared plan, and you will distill complex project information into clear updates for leadership. It is a high-ownership role for a self-directed owner who can keep many workstreams moving with minimal oversight.

You will love this job if…

• You enjoy taking full ownership of scope and driving it from planning through execution with minimal oversight.
• You are relentless about deliverables and hold a high bar for performance.
• You thrive on managing multiple workstreams at once, and take pride in organized, accurate tracking and following up until things close.
• You communicate proactively and clearly, in writing and in conversation, and can turn dense technical detail into the few points leadership needs.
• You pick up new tools and technical concepts quickly, and you already use AI to work faster.

What you'll do…

• Session planning and logistics
  • Schedule working sessions, send invites, and book rooms and travel.
  • Confirm attendees from each discipline and secure their availability.
  • Request system access for attendees ahead of each session.
  • One week before each session, pull the latest drawings, models and electrical one-lines from the client's document systems (Autodesk Construction Cloud, eBuilder, Procore) and flag any gaps.
• Session facilitation
  • Lead the working sessions and recurring team meetings.
  • Take notes, track attendance and capture action items.
  • Keep the open-items list: what's missing, who owns it and when it's due.
• Follow-up and data entry
  • Follow up with engineers and lease contacts until every open item is closed.
  • When needed, enter engineer-supplied data into the planning system for engineer sign-off.
• Program tracking and reporting
  • Own the program tracker and update it every week.
  • Keep the session plan current as scope and timing change.
  • Update the data behind the program dashboard, including the list of old spreadsheets being retired.
  • Draft the biweekly status update and program announcements for the program lead to review.
  • Write clear, concise updates that pull out the key information for leadership.
• Stakeholder coordination and ways of working
  • Be the day-to-day contact for the engineering and lease teams.
  • Use AI tools to speed up notetaking, tracking, drafting and reporting.
• Planning and prioritization
  • Develop phased delivery plans/proposals with clear trade-offs that balance engineering bandwidth, software readiness and downstream need-by dates.
  • Drive alignment on recommendations and scope prioritizations.
  • Track dependencies and surface risks early.
• Stakeholder and leadership communication
  • Prepare executive-ready decks, status reports and summaries; present status, risks and asks to key stakeholders.
  • Represent the engineering organization’s position to partner teams and negotiate scope and timelines.
  • Write recaps, decision logs and follow-ups that keep a broad stakeholder group aligned.
• Cross-functional coordination
  • Run recurring discipline working groups and cross-domain syncs: manage agendas, facilitation, notes and actions.
  • Act as the main liaison between subject matter experts and software developers: turn engineering needs into requirements, feature requests and acceptance criteria, and give feedback on tool functionality.
  • Coordinate with regional design / operations engineers, document control, etc. to source data as required.
• Program execution
  • Use AI tools to build in automations and efficiencies into your day to day.
  • Plan and run multi-day working sessions (in person and virtual) for data buildout: coordinate scope, attendees, pre-reads, readiness checks, rooms, travel and day-of facilitation.
  • Build data collection templates and trackers (structured, ingestion-ready spreadsheets) and keep data quality and naming consistent.
  • Own the program tracker: actions, owners, due dates and follow-through across many workstreams.
  • Pilot new processes with small groups, capture lessons learned and scale them into repeatable playbooks and training materials.
  • Help define data ownership, lifecycle phasing and business-as-usual processes once the initial build-out is done.
  • Keep documentation current: definitions, methodologies, field guides, and onboarding resources for new team members.

Qualifications

• 5+ years managing projects or programs in construction, engineering, or facilities, including multi-teamwork run end to end.
• Technical enough to follow engineering discussions, read construction drawings and electrical one-lines, and knows power and cooling basics.
• Very organized and accurate with detailed work (spreadsheets, trackers, data entry).
• Comfortable following up with busy senior engineers until things close.
• Clear written updates, with the ability to distill critical information for leadership.
• Proficiency with Google Workspace (Sheets, Docs, Slides).
• AI fluency: comfort using AI tools and prompting effectively.

Preferred Qualifications

• PMP or similar certification.
• Data center, mission-critical, or large commercial construction experience.
• Experience with Autodesk Construction Cloud, eBuilder, or Procore.
• Experience coordinating multi-day working sessions or workshops across teams.

Characteristics of an ideal candidate

• Responsive; we take pride in reacting quickly and positively to clients and teammates, internal and external.
• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas.
• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients.
• Empowered; you take ownership, drive the work rather than waiting to be assigned it, and bring solutions instead of problems.
• Performance Driven & Accountable; sets goals and helps raise our high-performance bar.
• Even-tempered; stays steady under pressure and thrives when things move fast.
• Coachable; recognizes strengths and weaknesses and is open to guidance.
• Authentic; likes to have fun and be yourself at work.

Benefits

• Competitive compensation.
• Health insurance.
• Flexible PTO.
• Philanthropic Matching Gift Program.
• And more…