[Hiring] Project Specialist @ICON plc

Role Description

As a Project Specialist / Study Delivery Specialist / SMA / Project Coordinator, you will be a key member of the sponsor's Global Study Management Team, working remotely as an integral part of the global study team.

• Responsible for budget oversight – managing Task/Change Orders, expenses, tracking updates, checking consistency between systems and agreements, and escalating issues to the Project Manager.
• Acting as a primary point of contact, tracking recruitment progress, data completeness and compliance, overseeing local budgets, protocol deviations, risks, regulatory approvals, and import license status.
• Acting as a primary point of contact for vendors, overseeing study-specific deliverables, ensuring continued monitoring and timely delivery of activities delegated to third parties.
• Oversight of eTMF completeness.
• Maintaining interactions and meetings with internal and external partners.
• Responsible for reviewing key clinical documents, including the Protocol and Informed Consent Forms, and leading development of study plans (e.g., Monitoring Plan, Vendor Management Plan, Protocol Deviation Management Plan, Risk Management Plan, Communication Plan, etc.) for external and internal use in assigned studies.
• Monitoring study conduct and progress, identifying, resolving, and escalating risks/issues.
• Responsible for setting up and maintaining systems and tracking tools that ensure quality, consistency, and integration of study data, following up on discrepancies if needed, and granting access to new system users.

Qualifications

• Life Science degree.
• 1+ years of clinical trial experience within clinical research.
• Availability to start within 1 - 2 months max.
• Experience in global project management/supporting global cross-functional teams at study level would be an advantage.
• Experience working with eTMF and CTMS.
• Fluent English.
• Very good comprehension of Microsoft Office tools (Excel, PowerPoint, Word, Outlook, etc.).
• Knowledge of advanced Excel, timelines/budget tracking systems, and clinical trial management systems is an asset.
• Excellent stakeholder management and communication skills (oral and written), outstanding interpersonal skills.

Requirements

• Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Benefits

• Competitive base salary and performance-related incentives.
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable.
• Retirement and pension plans.
• Life assurance and disability coverage.
• Employee assistance programmes and wellbeing resources.
• Learning and development opportunities through structured training and career pathways.
• Benefits may vary depending on role and location.

Company Description

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster. As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients, and suppliers.