[Hiring] Project & Programs Coordinator @Flinders University

Role Description

This role works specifically within the Aged Care Incubator (ACI) Team, which supports aged care providers, technology providers, and researchers to collaborate, solve problems together, and implement innovative and emerging solutions and technologies.

The Project and Programs Coordinator will coordinate and support the delivery of programs, projects, and stakeholder engagement activities, including:

• Scheduling, logistics, documentation, and monitoring milestones and deliverables to ensure activities are delivered effectively and on time.
• Leading project ideation, planning, piloting, implementation, and scaling through structured coaching and operational support of ACI programs.
• Managing intake, tracking, and follow-through for enquiries, applications, and engagements, including eligibility and readiness checks, issue escalation, and maintenance of accurate records.
• Coordinating workshops, meetings, panels, and evaluation activities, including documentation, feedback collation, participant follow-up, and preparation of reporting materials.
• Maintaining accurate records and databases for program activities, ensuring data integrity, confidentiality, and effective use of CRM and tracking systems.
• Monitoring milestones, actions, and deliverables, ensuring follow-ups are completed or escalated.

This position makes a significant contribution to the University’s strategic plan to changing 10 million lives, Every One Matters, by 2035 through education, research, and partnership. This role is focused on opening opportunities, solving real-world problems, and translating knowledge into outcomes that strengthen communities.

Please note, interstate applicants are encouraged to apply, as we are open to supporting a fully remote working environment for those not already located in Adelaide.

Qualifications

• Relevant tertiary qualification or an equivalent combination of experience, education, and training.
• Demonstrated experience in coordinating or supporting programs and/or projects.
• Ability to manage competing priorities and meet deadlines.
• Demonstrated understanding of, and a commitment to, the requirements of confidentiality within a professional work team.
• Sound knowledge of contemporary administrative systems, software, and practices.
• Prior experience in the aged care sector is desirable.

Requirements

• Highly organised and proactive project delivery professional.
• Well-established communication and interpersonal skills.
• Ability to build strong and lasting relationships with internal teams and external stakeholders.

Benefits

• 17% Superannuation + salary packaging options.
• Flexible working arrangements.
• Commitment to wellbeing through the Thriving@Flinders initiative.
• Wide range of professional development activities and services, including exclusive staff study offers.
• Vibrant campus life and amenities including on-campus health care services, gym, and childcare centre (Bedford Park, South Australia).

Company Description

ARIIA (Aged Care Research & Industry Innovation Australia) is funded by the Australian Government to increase the capability of the aged care sector workforce to implement evidence-informed best practices and research into everyday practice and adopt innovation and technologies to improve the delivery of aged care services.

ARIIA was established and is hosted by the College of Health and Enablement at Flinders University, aiming to be an innovator in contemporary education producing a safer and more resilient health and social care workforce.

Flinders University is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy, aiming to be a preferred employer for Aboriginal and Torres Strait Islander peoples.