[Hiring] Project Manager Assistant @IES Communications

Role Description

The Project Manager Assistant is the administrative person for assigned project(s). The Project Manager Assistant ensures that all administrative duties associated with contracted work are carried out in accordance with contractual obligations and in concert with the Company’s requirements, including but not limited to:

• Safety
• Quality
• Management and financial performance requirements

All aspects of the assigned work must be carried out as efficiently as possible with respect to:

• Word processing
• General filing
• Timekeeping
• Records management
• Correspondence
• Project financial records
• Submission of required documents for billing
• Invoicing
• Purchasing
• General verification of records

The Project Manager Assistant will own the labor schedule and communicate regularly with Project Managers as administrative support. Additional responsibilities include:

• Working with other departments as needed to complete all tasks assigned
• Opening, closing, and tracking projects
• Taking notes at meetings
• Adapting to a fast-paced environment
• Organizing and prioritizing tasks
• Performing other duties as assigned

Qualifications

• Must possess at least a High School diploma or GED equivalency
• Must have some experience in customer interface, such as liaison between the customer and the Company
• Must possess a minimum of three (3) years working experience
• Must have a minimum of two (2) years experience in a related telecommunications or construction administrative position
• Must be proficient with Microsoft Office (Word, Excel and MS Project)
• Must be able to effectively operate office equipment and computing devices commonly used in the industry
• Must meet Company minimum driving standards
• Must be able to manage multiple tasks/projects simultaneously
• Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit

Requirements

• Must be extremely well-organized and able to prioritize
• Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s)
• Must promote the Company culture and mission to all employees, vendors, clients and business partners
• Must possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel
• Must have proven mid skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents
• Must be able to travel within branch territory and/or regional territory as needed
• Must possess the ability to learn Company and customer project management systems

Benefits

• Min USD $26.00/Hr.
• Max USD $30.00/Hr.