[Hiring] Project Manager - Admin II @DMS Vision

Role Description

The Project Manager will lead multiple concurrent commercial office, corporate interiors, and serviced office projects across the AMER Real Estate & Workplace portfolio. They will own day-to-day execution for CapEx projects, ensuring delivery on time, within scope, and within budget under the client's direction.

• Coordinate end‑to‑end project activities for several AMER office projects in parallel.
• Develop and maintain detailed project plans and schedules - set deadlines, assign tasks, and monitor progress against milestones and budgets.
• Manage changes to project scope, schedule, and costs using appropriate approval and verification processes, and track performance using project tools and metrics.
• Coordinate with internal teams and external partners (landlords, general contractors, vendors) on site access, logistics, and recurring project meetings.
• Prepare and distribute agendas, meeting minutes, action items, and status reports. Track and drive closure of open issues across projects.
• Maintain CapEx and budget trackers (commitments, change orders, forecast vs. budget). Initiate and track purchase requisitions and POs in line with Databricks' procurement processes.
• Prepare concise monthly financial and status summaries, including variance explanations, for Real Estate & Workplace and Finance stakeholders.
• Keep project documentation organized and current in Databricks systems.
• Help standardize and maintain templates for status reports, checklists, trackers, and other project artifacts across AMER projects.
• Support workplace readiness and handover, including FF&E, minor works, signage, punch lists, and day‑one readiness with Workplace, IT/AV, Security, and vendors.
• Track completion of close‑out requirements (O&M manuals, warranties, as‑builts, training) from landlords/GCs and ensure smooth transition to operations.
• Meet with internal stakeholders to clarify requirements and objectives, and provide clear, regular updates to cross‑functional and leadership audiences.

Qualifications

• 7-10+ years of Project Management experience with full responsibility for budget, schedule, procurement, quality, and risk across planning, design, construction, close‑out, and post‑occupancy phases.
• Demonstrated experience delivering commercial office and corporate interiors projects, ideally including serviced offices and multi‑site portfolios.
• Proven ability to manage and prioritize multiple projects simultaneously with strong follow‑through in a fast‑paced environment.
• Experience working with landlords, serviced office providers, general contractors, and vendors on tenant improvements and base‑building projects.
• Strong skills with spreadsheets and project tools (e.g., Smartsheet, Asana or similar; presentation tools such as Google Slides/PowerPoint). Comfortable owning trackers, dashboards, and reporting.
• Excellent written and verbal communication skills, including the ability to synthesize complex project details into clear, concise updates for cross‑functional teams and leadership.
• Highly organized, detail‑oriented, and able to independently drive progress while escalating risks with clear options and recommendations.

Preferred Qualifications

• Experience within technology or high‑growth environments.
• Familiarity with serviced office / flexible workspace providers and operating models.
• Skills: Project management.