[Hiring] Project Manager @Apollo Information Systems

Role Description

The Project Manager owns the successful delivery of Apollo’s cybersecurity services engagements – from kickoff through closeout – across a portfolio of concurrent projects. This role is the connective tissue between clients, technical delivery teams, and leadership, ensuring engagements are delivered on time, on budget, and to Apollo’s quality standard.

• Own the full delivery lifecycle for a portfolio of concurrent cybersecurity engagements, managing scope, schedule, budget, communications, and quality.
• Develop and maintain project plans, milestones, RAID logs (risks, assumptions, issues, dependencies), and status reporting.
• Coordinate resourcing and scheduling across consultants, managers, engineers, and assessors based on availability, skills, location, and client need.
• Proactively identify and manage risks, issues, and scope changes; escalate appropriately.
• Serve as the primary delivery point of contact for assigned clients, managing expectations and communication cadence.
• Coordinate kickoff meetings – both external and internal, working sessions, internal syncs, and stakeholder touchpoints; prepare agendas and ensure attendees are equipped.
• Capture and distribute decisions, action items, and next steps, and drive outstanding actions to closure.
• Lead meetings with relevant questions, tasks, and corrections to ensure engagement timelines are adhered to for meeting Apollo IS and stakeholder requirements.
• Maintain and audit project records to ensure they’re accurate in the Professional Services Automation tool (Cloud Coach) and Microsoft SharePoint.
• Ensure accurate time tracking for billing, forecasting, and performance metrics; support invoicing and revenue recognition inputs.
• Produce project and portfolio progress reports for leadership and clients.
• Contribute to continuous improvement of PMO processes, templates, and tooling.

Qualifications

• Project management experience, preferably in professional services, technology, or cybersecurity consulting.
• Demonstrated ownership of project scope, schedule, budget, and resourcing across multiple concurrent engagements.
• Strong organizational, prioritization, and stakeholder-management skills.
• Exceptional written and verbal communication; able to lead client and executive conversations.
• High attention to detail and accuracy in planning, documentation, and reporting.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and collaboration platforms (SharePoint, Zoom).
• Ability to travel for work, up to 50%.

Requirements

• PMP, CAPM, CSM, or equivalent project-management certification (preferred).
• Experience with a Professional Services Automation (PSA) tool – Cloud Coach experience strongly preferred.
• Familiarity with cybersecurity services delivery (assessments, managed services, incident response).
• Experience managing fixed-fee and time-and-materials engagements.

Expectations

• At 30 days:
  • Complete onboarding to Apollo's delivery infrastructure.
  • Integrate with multiple projects: observe kickoffs, client calls, and internal syncs to understand how Apollo runs delivery with feedback on areas of improvement and communication.
  • Meet key internal stakeholders.
  • Become proficient at project management tools and reporting requirements.
• Within 90 days:
  • Own a portfolio of assigned engagements independently: scope, schedule, budget, RAID log, client communication, and status reporting with minimal escalation.
  • Demonstrate clean, accurate records in tools – time tracking, expenses, billing inputs, and project data should meet a correct rate of 95%.
  • Earn trust as the primary delivery contact with assigned clients — communication cadence is set, expectations are managed proactively, and clients aren't chasing you for updates.
  • Surface at least one risk, issue, or scope change that you identified early, escalated appropriately, and drove to resolution before it became a delivery problem.
• By 180 days:
  • Carry a full portfolio of concurrent engagements at expected capacity with a track record of on-time, on-budget delivery across fixed-fee and T&M structures.
  • Be the person internal teams proactively loop in.
  • Contribute at least one concrete improvement to PMO process, templates, or tooling that gets adopted.
  • Demonstrate fluency in Apollo's cybersecurity service lines (assessments, managed services, incident response) at a level sufficient to hold substantive delivery conversations with technical teams and clients without needing translation.
  • Have a clear, shared view with your manager on portfolio growth.

Benefits

• Comprehensive medical, dental, and vision coverage, the company covers 100% of employee premiums and 90% of dependent premiums on base plans.
• Unlimited PTO, 7 paid sick days, and 11 paid holidays.
• 401(k) with 4% company match after 90 days, immediately vested.
• Company‑paid life insurance at 1x annual salary.
• Company‑paid Short‑Term Disability (STD) and Long‑Term Disability (LTD) coverage.
• $125 monthly home‑office tech stipend for internet, equipment, and other technology needs.
• Amazing colleagues, a collaborative environment, and a supportive, growth‑focused culture.