[Hiring] Project Manager @Underscore Marketing

Role Description

The Project Manager is responsible for leading day-to-day project operations and coordinating cross-functional activities to ensure work is delivered on time, on scope, and on budget while supporting agreed-upon client objectives and priorities established in partnership with Client Services. This role applies core project management principles to translate project goals into clear plans, manage task execution and dependencies, and keep stakeholders aligned through consistent communication and status reporting. The Project Manager maintains accurate project documentation, proactively identifies risks and issues, and supports problem-solving to keep delivery moving efficiently and predictably.

Key Responsibilities

• Project Planning and Scheduling
  • Assist in defining operational project financial management: estimate development, burn tracking, scope, project goals, and deliverables
  • Develop detailed project schedules and work plans
  • Allocate resources and monitor task completion
• Task Management
  • Manage day-to-day operational tasks and ensure they are completed on time
  • Track and manage project progress, identifying and resolving issues as they arise
  • Coordinate with team members to ensure alignment with project goals and timelines
• Communication and Coordination
  • Act as the primary operational point of contact for project timelines, deliverables, dependencies, risks, and workflow coordination
  • Facilitate regular status meetings and provide updates on project progress
  • Ensure clear and effective communication within the project team
• Risk and Issue Management
  • Identify and assess risks to project success
  • Develop risk mitigation strategies with manager and handle any issues that arise during the project lifecycle
• Documentation and Reporting
  • Maintain and organize project documentation, including project plans, schedules, budgets, and status reports
  • Prepare and deliver regular progress reports to stakeholders
• Quality Assurance
  • Monitor project deliverables to ensure they meet quality standards
  • Coordinate reviews and approvals for project deliverables
• Stakeholder Management
  • Manage relationships with internal and external stakeholders, ensuring their expectations are met
  • Address stakeholder concerns promptly and professionally

What Success Looks Like in This Role

• Ensure project plans, finances and schedules/timelines are updated
• Conduct daily or weekly check-ins with team members to ensure task status/completion
• Prepare and circulate meeting agendas, minutes, and action items
• Track and update project status in project management tools (e.g. Wrike, Ziflow, etc.)
• Maintain and organize all project-related documents
• Support in preparing reports for project stakeholders
• Lean in to provide support to fellow project management teams when and where needed

Required Knowledge and Skill Set

• Basic Knowledge of Project Management Tools and Techniques
  • Familiarity with project management software (e.g., Microsoft Project, Asana, Trello)
  • Understanding of key project management methodologies (e.g., Waterfall, Scrum, Agile)
• Fundamental Knowledge of Project Management Processes
  • Demonstrated expertise in media execution across channels, with a strong understanding of media planning, activation, campaign workflows, channel requirements, and best practices across digital and traditional media
  • Awareness of project lifecycle stages (initiation, planning, execution, monitoring, and closure)
  • Basic understanding of scope, schedule, cost, quality, risk, and resource management principles
• Communication Skills
  • Strong written and verbal communication skills
  • Ability to facilitate meetings, provide clear updates, and maintain project documentation
• Time Management and Organizational Skills
  • Proven ability to prioritize tasks and manage multiple responsibilities
  • Attention to detail and ability to maintain accurate records
• Problem-Solving and Critical Thinking
  • Ability to identify potential project challenges and proactively develop solutions
  • Strong analytical skills to assess project status and recommend corrective actions
• Collaboration and Teamwork
  • Experience working effectively in a team environment
  • Willingness to support and collaborate with cross-functional team members

Qualifications

• Minimum of 2-3 years in a Project Management role, experience with pharmaceutical clients if preferred
• Basic knowledge of project management methodologies and tools
• Basic knowledge of digital media best practices
• Basic knowledge of various project types including digital media, online advertising, digital analytics, conferences, print advertising, broadcast media, and campaign reporting/analysis
• A team player with strong time-management skills, the ability to motivate others to deliver excellence, and poise and focus under pressure
• Proficient in Microsoft Office suite and Adobe Acrobat
• Experience in the media industry, preferably at a media agency
• Experience with project management software examples include Jira, Wrike, Asana
• Ability to thrive in a fast-paced, deadline-driven environment

Interested?

Apply by submitting your resume and a brief note outlining your healthcare or media experience.

Equal Employment Opportunity Statement

Underscore is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law. We believe that diversity drives innovation and success, and we welcome candidates from all backgrounds to apply.