[Hiring] Project Coordinator @CDP Community

Role Description

The Enterprise Project Management Office is seeking a Temporary, Part-Time Project Coordinator to join our Client Onboarding Team and gain hands-on experience supporting real-world client implementations. You’ll be part of the team helping public media stations onboard to CDP’s Member Services Bureau (MSB), working alongside senior project managers and cross-functional teams to turn plans into progress. You’ll gain hands-on experience across the implementation lifecycle by:

• Coordinating meetings
• Tracking deliverables
• Maintaining project materials
• Initiating requests
• Helping teams stay aligned and moving forward

This is a strong opportunity for someone looking to grow their project management experience in a collaborative, mission-driven environment.

Key Responsibilities

• Project Coordination & Tracking
  • Maintain and update project plans, schedules, status trackers, and key project documentation across multiple concurrent implementations.
  • Monitor and communicate project progress, track deliverables and dependencies, and follow up with team members to help keep activities on schedule.
  • Prepare and maintain project reports, dashboards, and status updates by gathering information from project plans and other systems to provide visibility into implementation progress.
  • Submit and monitor support cases and internal requests on behalf of clients and project teams.
  • Monitor outstanding deliverables; follow up with owners and escalate delays, blockers, risks, or schedule concerns to the Senior Project Manager as needed.
• Meeting & Communication Support
  • Schedule and coordinate internal project meetings and client status calls.
  • Prepare agendas, capture meeting notes and decisions, and document action items and owners.
  • Distribute meeting summaries and follow up on action items to support timely completion.
  • Support clear, timely, and consistent communication with project teams, stakeholders, and clients regarding milestones, deliverables, and next steps.
• Documentation, Reporting & Process Support
  • Maintain project templates, implementation materials, reports, and records, ensuring information is accurate, complete, and current.
  • Organize, version, and upload standard project materials, including guidance documents, workbooks, presentations, and client deliverables.
  • Support continuous improvement by identifying opportunities to strengthen project documentation, templates, and coordination processes.
• Responsibilities may evolve as team needs and business priorities change, while also reflecting the employee’s demonstrated strengths, experience, and continued development.

Qualifications

• 1–2 years of experience in project coordination, project management support, client services, operations, or a related field preferred.
• Highly organized, detail-oriented, dependable, and committed to maintaining accurate project information.
• Strong written and verbal communication skills, with the ability to collaborate effectively across teams and stakeholders.
• Demonstrated ability to manage multiple priorities, adapt to changing project needs, and consistently follow through on responsibilities.
• Proactive and accountable, with sound judgment around when to raise questions or escalate concerns.
• Comfortable working independently while supporting senior project managers and cross-functional teams.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Experience with project management platforms such as Smartsheet, Asana, monday.com, Microsoft Project, or Jira preferred.
• Thrives in a collaborative, mission-driven environment and is eager to build practical project management experience.

Education

• Bachelor’s degree or equivalent professional experience preferred.

Commitment to Inclusion

We strongly encourage individuals from historically marginalized and underrepresented groups to apply, even if you don’t meet every qualification. We value diverse perspectives, lived experiences, and commitment to public service. All CDP people have unique talents and experiences that create our company culture where we can all thrive and bring our whole selves to work each day.

Successful Candidates Will Identify With the Following Attributes

• Inclusive mindset: You embrace and demonstrate an inclusion mindset and role model these behaviors for the organization.
• A Communicator: You possess strong communication skills and have great customer service skills; you like people and want to help.
• A Critical Thinker: You regularly look for ways to find efficiencies, innovate, and make improvements where you can.
• Process Oriented: You’re able to understand, work in, create, and improve processes.
• A Collaborator: You’re a team player willing to help where needed; a relationship builder whose can-do attitude inspires others; you actively share your job knowledge with team members.
• Someone Who Seeks to Learn: You are eager to listen, study, and learn new things quickly; you are resourceful and are open to regularly accepting and growing from feedback.
• Enterprising: You have proven success working in a fast-paced and changing environment; you have a strong work ethic and are excited to add value to the organization and its mission.