[Hiring] Project Take Off Coordinator @Heritage Landscape Supply Group, Inc.

Role Description

The Project Take Off Coordinator GRIDs role is integral to the seamless operation of our Commercial Services/GRIDS Division. This position demands a well-organized and detail-oriented professional to manage the accurate reception, review, and processing of project opportunities and documentation through our ERP and CRM systems, while maintaining open lines of communication with internal sales teams, operations, and external contractors to ensure precision in project execution.

The successful candidate will utilize organizational skills to prepare customer irrigation designs, material takeoffs, and quotes while monitoring project progress, delivering timely updates to stakeholders, as well as contributing to outstanding service quality and business success that define the Company.

Key Responsibilities

• Coordinate and process project opportunities by efficiently reviewing and managing incoming documents and information, ensuring all critical details are captured to facilitate successful project execution across multiple teams.
• Input and maintain accurate project-related data within ERP, CRM, and other internal systems to optimize workflow efficiency and support real-time information access for all stakeholders.
• Prepare and deliver detailed and competitive customer designs and quotes, ensuring alignment with project scope and budgetary requirements while maintaining clear communication with internal and external partners.
• Foster and sustain continuous, effective communication channels with internal operations, sales teams, and customers to enhance collaboration and information flow throughout the project lifecycle.
• Collaborate with cross-functional teams and contractors to streamline project processes, address potential challenges, and drive project milestones towards successful completion.
• Monitor and track project progress diligently, providing timely updates and insights to relevant stakeholders to ensure alignment with project timelines and objectives.
• Leverage advanced technology and software proficiencies to enhance project coordination efficiency, ensuring all systems and processes are fully aligned with organizational goals and standards.
• The Project Coordinator GRIDs may be required to travel occasionally to facilitate collaboration with internal operations, sales teams, and external contractors to ensure effective project execution and communication, with travel frequency dependent on project needs.

Qualifications

• Possess robust organizational skills and demonstrate exceptional attention to detail.
• Display technological proficiency with an aptitude for navigating various software systems.
• Proven ability to collaborate effectively with both internal teams and external contractors.
• Experience in project coordination, estimating, and/or material takeoffs and/or irrigation design is required.
• Demonstrated proficiency in Microsoft Office Suite and other pertinent software applications.
• Demonstrate a strong ability to monitor project progress and provide timely, accurate updates to stakeholders.
• Combined experience and education will be considered to satisfy this requirement.
• Able to pass background and drug screening.
• Fully remote role.

Benefits

• Competitive weekly/bi-weekly pay.
• Discretionary bonuses.
• 401(k) with company match.
• Employee Stock Purchase Plan.
• Paid time off (vacation, sick, volunteer, holidays, birthday, floating).
• Medical/dental/vision.
• Flexible spending accounts.
• Company-paid life and short-term disability.
• Optional long-term disability and additional life insurance.
• All benefits subject to eligibility.