[Hiring] Project Assistant II @Thermo Fisher Scientific

Role Description

This is a fully remote role supporting our Global Central Laboratories. We welcome applicants from all locations within the US. Must be legally authorized to work in the United States without sponsorship. Must be able to pass a comprehensive background check, which includes a drug screening.

The Project Assistant II provides administrative and document-focused project support for central laboratory clinical trial services. Responsibilities include:

• Preparation, formatting, tracking, and quality review of study documentation in accordance with established templates, SOPs, and regulatory standards.
• Supporting project managers and functional teams by ensuring accurate, complete, and audit-ready documentation throughout the study lifecycle.
• This role does not lead studies or independently manage clients. Work is performed under supervision with clearly defined responsibilities.

Qualifications

• High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification.
• Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years).

Requirements

• Prepares, formats, and revises study-related documents using approved templates and departmental standards.
• Drafts and distributes meeting minutes, action logs, trackers, and routine project correspondence.
• Maintains and updates study tracking tools, including milestone logs, document inventories, and status reports.
• Performs document quality checks for completeness, formatting accuracy, version control, and consistency with SOP requirements.
• Supports document routing, approval workflows, and electronic filing within approved document management systems.
• Organizes and maintains electronic project files in accordance with internal standards and regulatory expectations.
• Assists with compilation of study documentation for internal review, sponsor requests, and audits.
• Enters and maintains data within project management and tracking systems with a high degree of accuracy.
• Flags documentation discrepancies, missing information, or inconsistencies to the supervising project manager.
• Supports preparation of standard reports and presentation materials.
• Performs additional administrative duties as assigned in support of project and departmental needs.

Benefits

• When you join us, you become part of a global organization committed to enabling customers to make the world healthier, cleaner, and safer.
• You’ll collaborate with industry-leading experts, contribute to groundbreaking clinical research, and grow within an environment that values innovation, accountability, and continuous development.

Working Environment

• Work is performed in an office or clinical environment with exposure to electrical office equipment.
• Occasional drives to site locations. Potential occasional travel required.
• Frequently stationary for 4-6 hours per day.
• Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional mobility required.
• Occasional crouching, stooping, bending and twisting of upper body and neck.
• Occasional light lifting and/or carrying of objects with a maximum lift of 5-15 lbs. (2-6 kgs.)
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
• Regular and consistent attendance.