[Hiring] Project and Accounting Coordinator @Hire Overseas

Role Description

We're looking for a Project and Accounting Coordinator to provide administrative, project coordination, and accounting support for a fast-moving construction management firm operating across 15 or more states with a specialty in multifamily and commercial projects. You will work closely with project managers, field operations, vendors, accounting, and company leadership to keep projects organized, maintain accurate job and financial information, and ensure day-to-day administrative and accounting tasks are completed accurately and on time.

This is a dual-function role. You will be supporting both the operational and financial side of active construction projects simultaneously. The right person is highly organized, comfortable in a fast-paced construction environment, and able to manage multiple priorities while following tasks through to completion without needing to be reminded. If you have construction administrative or accounting experience and take genuine ownership of keeping a project's paperwork, costs, and documentation clean and current, this role is a strong fit.

Qualifications

• Prior administrative, project coordination, or accounting experience in the construction industry.
• Experience with AP, AR, billing, purchase orders, job costing, and accounting transaction entry.
• Strong Microsoft Excel, Outlook, and Microsoft 365 skills.
• Experience with construction or project management software is a strong plus.
• Foundation accounting software experience preferred.
• Strong organizational skills and attention to detail with a high level of accuracy.
• Ability to manage multiple projects and priorities simultaneously without losing track of any open items.
• Comfortable communicating with vendors, customers, field personnel, project managers, and company leadership.
• Self-directed with the ability to independently follow up on outstanding items and see tasks through to completion.

Requirements

• Provide administrative and coordination support to project managers and company leadership across active construction projects.
• Assist with new project setup and maintain accurate project information within company systems.
• Maintain organized electronic project files and supporting documentation.
• Create and maintain project, work order, and job tracking logs.
• Assist with purchase order creation and tracking.
• Coordinate with vendors and field personnel regarding project needs and outstanding items.
• Track project-related invoices, purchase orders, material purchases, and other job documentation.
• Assist with permit and inspection coordination as needed.
• Maintain vendor and customer information within company systems.
• Follow up on outstanding administrative items to help keep projects moving.
• Enter vendor invoices and other routine accounting transactions.
• Assist with accounts payable and accounts receivable processing.
• Prepare and enter customer billing and apply customer payments.
• Maintain accurate receivable records and review invoices for proper job and cost-code allocation.
• Enter and maintain job-cost information and assist with cost transfers and corrections.
• Reconcile vendor statements and research discrepancies.
• Track outstanding customer invoices and assist with collection follow-up.
• Maintain supporting documentation for all accounting transactions.
• Assist with credit card and expense transaction coding and reconciliation.
• Assist with preparation of job-cost, billing, AP/AR, and other internal financial reports.
• Maintain current project cost information and assist management with monitoring job costs.
• Track purchase orders, committed costs, vendor invoices, and project expenditures.
• Assist with comparing actual costs against project budgets.
• Help identify missing invoices, incorrect job coding, duplicate charges, or other discrepancies.
• Maintain accurate documentation to support project financial reporting.
• Assist with project closeout and final accounting reconciliation.

Benefits

• You will be paid in USD (bi-monthly: every 15th and 30th).
• Paid Time Off in accordance with company policy.
• Observance of Holidays per company guidelines.
• 100% remote setup so you can work wherever you're most productive.
• This role requires availability during US business hours.
• Work inside a growing construction management firm with institutional-grade clients and a multi-state project portfolio.
• High-ownership coordination role with direct impact on project accuracy and financial reporting quality.

How to Apply

Please include:

• Your updated resume.
• A short Loom video (1 to 2 minutes) introducing yourself, describing your construction administrative or accounting experience, and walking through how you manage multiple open project tasks and accounting items simultaneously without letting anything fall through.

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you are organized, detail-oriented, and want to be the person keeping a construction management firm's project files, costs, and documentation clean and current across a growing multi-state portfolio, this role gives you the ownership and the direct impact to do your best work.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions.
• Video Introduction - Record a video introduction to showcase your communication skills and work experience.
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable).
• Recruitment Interview - Initial screening with our talent team.
• Executive Interview - Meet with senior leadership to discuss role alignment.
• Client Interview - Final interview with the client team you'd be supporting.
• Background & Reference Check - Professional reference verification.
• Job Offer - Successful candidates receive a formal offer to join the team.

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.