[Hiring] Project Manager/Coordinator @Hunt St

Role Description

Looking for Philippines-based candidates

Job Role: Project Manager/Coordinator

Compensation range: $2,000 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 8 AM - 4 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

This role is ideal for a senior construction professional who understands the ins and outs of custom residential building and can work independently with minimal supervision. You will work closely with the business owner and on-site team to coordinate projects, keep schedules and documentation on track, resolve operational issues, and reduce the day-to-day administrative and project management burden on the owner.

The immediate priority is to establish strong project coordination and management processes, allowing the owner to focus on higher-value business activities. As trust develops and you demonstrate a strong understanding of the business, your responsibilities may expand to include estimating and supporting the preparation of fixed-price tenders.

Key Responsibilities

• Project Management: Coordinate multiple residential construction projects from planning through to completion, ensuring timelines, budgets, and quality expectations are met.
• Site Coordination: Liaise with site teams, subcontractors, suppliers, and other stakeholders to keep projects moving and resolve issues promptly.
• Scheduling & Planning: Monitor project schedules, identify potential delays, coordinate upcoming works, and ensure trades and materials are organised ahead of time.
• Budget & Cost Control: Track project costs against budgets, identify potential cost overruns, and help protect profitability across fixed-price contracts.
• Documentation & Reporting: Maintain accurate project records, update schedules, track variations, and provide clear progress updates to the business owner.
• Systems Management: Use Buildxact to manage project information, schedules, estimating data, and other relevant workflows.
• Process Improvement: Identify opportunities to streamline project workflows, improve communication, and reduce unnecessary administrative work.
• Estimating Support: Assist with estimating, take-offs, and tender preparation, with appropriate checks and oversight.
• Independent Problem-Solving: Anticipate issues, recommend practical solutions, and take ownership of day-to-day decisions within agreed parameters.

Qualifications

• At least 4 years of experience in project management or project coordination within the custom residential construction industry, particularly high-end homes and renovations.
• Experience with Buildxact is highly desirable. Candidates who have used comparable construction management software must be comfortable learning new systems quickly.
• Estimating experience in custom residential construction is an advantage, particularly for candidates familiar with take-offs, material costing, and fixed-price tenders.
• A strong understanding of Australian residential building processes, construction sequencing, subcontractor coordination, scheduling, and cost control.
• Experience working with fixed-price construction contracts and an appreciation of how variations, delays, and inaccurate costs affect profitability.
• Demonstrated ability to manage multiple projects independently, prioritise competing demands, and make sound decisions with minimal supervision.
• Strong organisational and communication skills, with the confidence to coordinate site teams and communicate effectively with the business owner.
• A proactive, solutions-focused mindset, with the ability to identify problems early and follow through on resolutions.
• Strong attention to detail when handling project budgets, documentation, schedules, and cost-related information.
• Strong English skills to engage with the owner in online meetings, as well as contractors and suppliers.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement. To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work.
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).