[Hiring] Project Administrator III @Geosyntec Consultants, Inc.

Role Description

Do you want to build an impactful career to change the world for the better? Geosyntec Consultants, Inc. has an exciting opportunity for a Project Administrator III to support our team in Houston, TX and across the U.S. The opportunity to work fully remote from your home-office may be available at the discretion of the company. This position provides administrative and accounting support and interacts directly with Geosyntec billing and accounting staff, as well as with clients, vendors, and subcontractors, as needed. The selected candidate must be flexible and able to deal with a variety of requests, adapt to changing workloads and priorities, and possess extremely strong organizational skills.

• Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.
• Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms, and proper authorization.
• Verify and/or edit project rate schedules and demographic data provided by project managers.
• Ensure appropriate mark-ups, tax components, and invoice masks are in-line with contract provisions.
• Review and submit employee expense reports in a timely manner to facilitate payment and processing.
• Work with accounting department to establish new unit pricing equipment codes, as necessary.
• Perform electronic timesheet administration procedures to ensure timesheets are accurately completed in a timely manner.
• Initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction, and finalize invoice with all required attachments and documentation.
• Track accounts receivable and accounts payable as needed for project processing.
• Assess project revenue by accurately identifying variances and making necessary budget or percent complete changes as instructed.
• Complete all tasks in accordance with monthly accounting closing schedule.
• Advise Project Managers on financial aspects of contracts and assist with client cost proposals.
• Adjust annual overhead multipliers on governmental or Cost Plus Fixed Fee projects.
• Prepare financial, cost analysis, or additional management reports for Project Managers, other managers, or Principals.
• Mentor and train less experienced Project Administrators.
• May supervise administrative or support staff.
• Assist in recruiting and hiring support staff.
• Manage workflow, assignment, and production of support staff.
• Evaluate performance of support staff.
• Develop and execute formal and informal training programs for support staff.
• Distribute select project management reports to Project Managers.
• Maintain all documentation in accordance with branch and corporate policies.
• Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed.

Qualifications

• A high school diploma and a minimum of nine (9) years of progressively responsible experience in project or contract administration for a professional services firm, an associate degree and seven (7) years of experience, or a bachelor’s degree in accounting or finance and five (5) years of experience. (required)
• Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda. (required)
• Knowledge of job costing, contract file administration, and comprehension of project revenue. (required)
• Working knowledge of Microsoft Office and proficiency in Excel. (required)
• Prior experience with BST, Deltek, Wind2 accounting systems. (preferred)
• Accurate data entry, writing, and editing skills. (required)
• Ability to work in a fast-paced, detail and deadline-oriented environment and manage multiple projects simultaneously. (required)
• Ability to effectively present information to Project Managers and other internal clients. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business errands. (required)

Benefits

• Competitive pay and benefits.
• Well-being programs to support you and your family.