[Hiring] Project Administrator @Etio Global

Role Description

The role of Project Administrator plays a key role in supporting the delivery of Etio’s projects. The postholder will provide high-quality administrative support across a range of activities, including:

• Recruitment
• Event coordination (online and in-person)
• Venue booking
• Finance processes
• Contracting of associates
• Database management
• Data validation

The Project Administrator will ensure smooth operations, effective communication, and accurate reporting, contributing directly to the success and impact of Etio’s projects.

The National Centre for Excellence in the Teaching of Mathematics (NCETM) is a flagship Etio contract delivered on behalf of the Department for Education (DfE). The NCETM works in partnership with Maths Hubs across England to improve mathematics teaching and leadership.

Qualifications

• Minimum 1 years’ experience in business, data, or events administration
• Strong academic or vocational background
• Business administration qualification (Level 3 or above) - Desirable

Requirements

• Deliver high-quality administration across multiple programmes, ensuring outputs meet specifications, deadlines, and quality standards.
• Coordinate event logistics and data management for online and in-person events, including eligibility checks and invitations.
• Maintain up-to-date guidance and processes, adapting documentation in line with technology and operational developments.
• Support managers in driving operational efficiency, ensuring accurate project documentation and smooth delivery.
• Validate data in line with the Maths Hubs network reporting deadlines, ensuring accuracy and compliance.
• Apply Etio SOPs, templates, and exemplars for consistent delivery within and across projects.
• Manage shared mailboxes and Freshdesk tickets, ensuring timely, accurate and professional responses.
• Build and maintain effective relationships with stakeholders at all levels, both internal and external, local and remote.
• Track and process accreditation and endorsement records, ensuring accurate, timely administration.
• Process and publish post-event resources, including editing and uploading event recordings.
• Enter, validate, and report on data in line with GDPR requirements and organisational standards.
• Contribute to system development and testing, supporting continuous improvement of tools and processes.
• Maintain accurate recruitment data in management systems.
• Open and support online events, including opening Zoom sessions and assisting facilitators.
• Create and distribute surveys, track completion rates, and share results.
• Provide project finance administration, including issuing POs and processing invoices.
• Work flexibly within the project, business unit and Etio team, contributing to shared priorities and providing cover during busy periods or staff absence.

Benefits

• 25 days annual leave plus bank holidays (with the option to buy more)
• Flexible working culture
• Private Medical Insurance & Healthcare Cash Plan
• Enhanced family-friendly policies
• Work from Anywhere globally (up to 8 weeks per year)
• Paid volunteer day
• Cycle to Work & Electric Car Scheme
• 3% employer pension contribution

Etio are committed to creating an inclusive environment for all employees. We welcome applications from all groups, particularly those underrepresented in the workforce.

Note to all applicants - Etio reserve the right to close an advertisement to applications ahead of the advertised closure date. For this reason, shortlisting may take place prior to the closing date on some occasions. Therefore, please do not hesitate to apply early.