[Hiring] Project Administration Assistant @Talentoma

Role Description

This role provides project administration support by updating task lists, arranging meetings, and preparing status summaries. Accurate updates help project teams see what is due and what needs attention. The assistant sits in the project management team and works under a project team lead. The role works with project managers, task owners, and department contacts to keep routine work organized. This is a fully remote, desk-based role for someone who will work from home in Wisconsin, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

• Receive project support requests through shared email and task queues.
• Update assigned tasks in a project management tool such as monday.com.
• Check task updates against information from task owners.
• Arrange project meetings using a scheduling and calendar tool such as Google Calendar.
• Take meeting notes and list decisions, action owners, and due dates.
• Maintain milestone trackers using spreadsheets and data entry tools such as Microsoft Excel.
• Request progress updates when agreed checkpoints approach.
• Prepare routine status summaries from verified updates.
• Support project closure by confirming completed actions with task owners.
• Quality is judged by accurate updates, timely turnaround, complete notes, and consistent follow-up.

Qualifications

• High school diploma or equivalent.
• No experience required; related project administration, office support, or team coordination experience preferred.
• Basic understanding of project phases, milestone tracking, action item tracking, and resource coordination.
• Familiarity with Agile methodologies and waterfall project management is helpful.
• Ability to update task boards, edit spreadsheet trackers, and manage shared calendars using established instructions.
• Clear written and spoken communication for requesting updates, summarizing meetings, and asking questions.
• A reliable computer, high-speed internet, and a quiet private workspace for focused remote work.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Benefits

• Fully remote work from home in a desk-based project administration role.
• Structured onboarding and training on project management tools.
• Regular check-ins with the project team lead to review questions, task priorities, and progress.
• Build practical skills in milestone tracking, action item tracking, project lifecycle support, and resource coordination.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.