[Hiring] Management Assistant @Siemens Healthineers

Role Description

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

We’re looking for a dynamic and highly organized Management Assistant to join our Imaging Sales Business at Siemens Healthineers. This remote role supports multiple senior executives and their teams, providing high-level administrative assistance across calendars, meetings, travel, expenses, presentations, and customer interactions. You’ll also play a key role in supporting cross-functional projects and department initiatives. Should be located in Western U.S. with Preference for Phoenix area.

Responsibilities

• Provide proactive administrative support to multiple executives and their teams
• Manage complex calendars, schedule meetings, coordinate travel, and arrange meals and logistics
• Prepare, proofread, and edit presentations and correspondence
• Process expense reports, purchase requisitions, and follow up on reimbursements and invoices
• Support onboarding for new employees, including scheduling orientation activities, coordinating access and equipment, and serving as a friendly point of contact
• Act as a liaison for IT and facilities issues
• Organize virtual and in-person meetings, reserve conference rooms, and coordinate catering
• May assist in preparing annual budgets, and completes analysis of monthly budget activity
• Assist with customer-facing interactions and communications
• Coordinates and establishes all travel arrangements, and reconciles travel and expense reports
• Contribute to special projects and department-wide initiatives, including research, coordination, and execution support
• Assists in integration of new office technologies and systems as appropriate
• Monitors all information flow, including maintaining paper and electronic files

Qualifications

• Proven ability to thrive in a fast-paced, remote environment with shifting priorities
• Experience supporting senior-level executives with discretion and professionalism
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
• Strong time management, prioritization, and interpersonal skills
• Detail-oriented mindset with the ability to work independently and take initiative
• Comfortable handling confidential information and managing multiple workstreams
• Minimum of 2 years experience in a professional support role

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Life insurance
• Long-term and short-term disability insurance
• Paid parking/public transportation
• Paid time off
• Paid sick and safe time

Company Description

We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.