[Hiring] Program Assistant @Civil Air Patrol

Role Description

Join a mission-driven organization that supports Civil Air Patrol’s nationwide Cadet Programs! We’re seeking a highly organized, detail-oriented, and creative Program Assistant to support its national cadet aviation programs. This position plays an essential role in the administration and coordination of aviation programs, flight training initiatives, National Flight Academies, orientation flights, and other youth aviation opportunities. Responsibilities include:

• Application and enrollment administration
• Flight training coordination
• Contract processing
• Program monitoring
• Stakeholder communications
• Reporting

The successful candidate will work closely with program leadership, national volunteer staff, flight training providers, and external partners to support the effective execution of aviation programs nationwide. The ideal candidate is a motivated problem-solver with strong organizational skills, excellent communication abilities, and a positive, can-do attitude. This position requires independent initiative, exceptional customer service, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Qualifications

• Bachelor’s degree from an accredited college or university in aviation, business administration, project management, communications, or a related field required.
• Minimum of one year of relevant experience in program administration, project coordination, or a related field.
• General aviation-related experience or education required.
• Familiarity with project management principles, including scheduling, milestone tracking, and stakeholder coordination.
• Strong proficiency in Microsoft Office applications and related programs, particularly Outlook, Word, Excel, PowerBI, PowerPoint, and Canva.
• Experience with Microsoft Teams, OneDrive, and cloud-based collaboration platforms.
• Excellent organizational, communication, customer service, and problem-solving skills.
• Ability to work independently in a remote environment, manage competing priorities, and demonstrate a proactive, can-do attitude.
• Familiarity with FAA Part 61 and Part 141 flight training preferred.
• Experience with aviation programs, flight schools, vendor contracts, or nonprofit organizations preferred.
• Formal project management training or certification preferred.
• Experience with Power BI, Canva, and program management systems preferred.
• Familiarity with Civil Air Patrol and volunteer organizations preferred.
• FAA pilot certification preferred.

Requirements

• Valid driver’s license
• Ability to pass a comprehensive background check

Benefits

• Comprehensive Health Coverage: Medical, dental, and vision plans.
• Flexible Spending Accounts: Health and dependent care.
• Retirement Savings: 401(k) with employer match.
• Paid Time Off: Generous vacation, sick and personal leave, and holidays.
• Professional Development: Training programs and certification support.
• Life Insurance: Employer-paid coverage.
• Supplemental Insurance: Disability, critical illness, accident, and hospital indemnity.

Company Description

At Civil Air Patrol (CAP), you are joining a mission-driven national organization working to save lives, strengthen communities, and shape the next generation of leaders. As the official civilian auxiliary of the U.S. Air Force, CAP blends the purpose of public service with the innovation and agility of a modern nonprofit. Every role contributes directly to meaningful service in America’s communities.

• Our people advance youth development, aerospace education, and provide trusted emergency response mission support for military, civil, and government agencies.
• Working at CAP means collaborating with passionate professionals and skilled volunteers across all 50 states, U.S. territories, and more than 1,400 communities.
• We offer an environment where your work makes a visible impact.
• Employees support first responders after natural disasters, contribute to Air Force-assigned missions, and empower thousands of cadets nationwide.
• You will be part of a team committed to service, innovation, and continuous learning, with opportunities to grow your career while supporting critical community and national needs.