[Hiring] Production Coordinator @Cosa Vfx Inc

Role Description

CoSA VFX has an opportunity for a seasoned Production Coordinator. Our studio is a fast-paced and highly collaborative remote production environment with a slate of episodic and feature projects in progress. Successful CoSA staff are passionate about providing high levels of organization and demonstrate the ability to understand when to act and when to seek advice. Applicants with strong communication skills—verbal and written—along with a proactive attitude and sense of humour are greatly valued.

Responsibilities

• Take notes during daily sessions and client meetings
• Coordinate and execute client ingest and deliveries
• Create bid documents from established templates
• Manage and mentor production assistants and interns
• Address questions (verbal and written) from clients, producers, and other stakeholders
• Review shot tracking assignments and ensure their statuses are up-to-date

Requirements

• Excellent client relations skills:
• Able to distill client requests, especially when a client finds it difficult to articulate their need
• Extract clear and concise feedback from stakeholders to move the project forward
• Manage multiple client requests, understanding the urgency and importance of each request
• Project a calm, engaged tone when communicating with clients
• Comprehensive teamwork skills:
• Demonstrated skill working face-to-face with artists and clients
• Collaborate effectively with other production staff working on the same projects
• Understand which team members to look to for answers and approvals
• Strong organizational skills:
• Very high level of consistency carrying out high volume tasks
• Comfortable monitoring heavy email traffic
• Oversee the execution of client deliveries of all temps and finals
• Thorough understanding of the VFX production process and tools:
• Proficiency with major industry software including ShotGrid and Microsoft Office (particularly Excel and Word) and strong general computer fluency
• Proven ability to create detailed, comprehensive notes during dailies and client meetings
• Anticipate and proactively address issues that crop up in production
• Hands-on experience with file transfer technologies such as Aspera, Media Shuttle, etc.
• Communication Skills:
• Communicating information quickly and succinctly to stakeholders in person as well as via e-mail and telephone
• Express urgency without seeming abrasive or flustered
• Excellent grammar, spelling, and written skills in general