[Hiring] Planning, Capacity & Productivity Specialist @Stefanini EMEA

Role Description

We are seeking a Planning, Capacity & Productivity Specialist to strengthen operational execution across productivity management, capacity insights, capability development coordination, and RF/OB consolidation for IT Operations of one of our Clients. This role ensures a reliable planning rhythm, supports data‑driven decision‑making, and contributes to IT's vision of an AI‑enabled, predictable, and continuously improving operating model. The individual will help transform planning routines into strategic enablers - boosting visibility, forecast accuracy, resource readiness, and organizational capability across the platform.

Your day-to-day activities would focus at the beginning on:

• RF/OB Regional Input Coordination
  • Collect, consolidate, and validate regional inputs during RF and OB cycles.
  • Work with budget owners to ensure timely updates and clean submissions.
• Productivity Management
  • Lead the productivity pipeline for the year, ensuring activities progress and remain tracked.
  • Maintain a live productivity dashboard and report monthly on progress, risks, and impacts.
• Capacity Management Support
  • Set up framework for capacity management.
  • Prepare reports on quarterly capacity vs demand insights and support scenario planning.
  • Track contractor pool, resource costs, utilization trends.
  • Maintain frameworks and governance for capacity planning.
• Capability Management Coordination
  • Support capability surveys, roadmap execution, training coordination, and peer group activities.
  • Maintain capability trackers, consolidate feedback, communicate training opportunities, and ensure high engagement.

Where we See This Role Going:

• You will increasingly leverage forecasting models and insights to anticipate resource, budget, and productivity needs.
• You will expand our capacity and productivity reporting capabilities and become a central contributor to platform‑wide planning strategy.
• You will have opportunities to shape capability uplift activities, streamline routines, and introduce automation into regular reporting and governance.
• We expect this role to grow as planning becomes more predictive - requiring curiosity, flexibility, and continuous learning of new tools, methods, and technologies.

You will succeed in the role if you are:

• A strong coordinator who ensures clarity, structure, and follow‑through across teams.
• A communicator who can simplify complex information for diverse audiences.
• A problem solver who naturally identifies gaps and proposes improvements.
• A fast learner eager to use AI tools, automation, dashboards, and new technologies.
• An analytical thinker comfortable working with data, trends, and forecasting needs.
• A facilitator who supports training, capability growth, and team planning culture.

Qualifications

• Proven experience in coordination and stakeholder management.
• Strong initiative and structured communication, including communication across diverse audiences.
• Advanced Excel skills (pivots, vlookups).
• Solid understanding of financials and SAP is a must have.
• Analytical and modelling skills for capacity insights.
• Familiarity with AI for automation and forecasting use cases.
• Change management & facilitation capabilities.
• Understanding of IT & Core business function.
• PowerQuery / Power BI for operational dashboards is a plus.

Company Description

We are the Stefanini group, a global tech consulting company of Brazilian origin that believes in the power of people to transform businesses through technology.

• We are present in over 40 countries and operate with the purpose of co-creating solutions TOGETHER WITH OUR CLIENTS that accelerate results and improve the experience of people and organizations.
• Here, we like to say that technology is not the end, but the means: what really matters are the people who drive it all.
• Our mindset is AI First, meaning we invest in cutting-edge technology in everything we do, focusing on results for our clients.
• We are a company, A GROUP, that breathes collaboration and offers a dynamic environment where you will learn by doing, grow alongside the team, and have space to contribute with ideas and projects.
• More than just talking about digital transformation, we believe in real transformation that starts with people and impacts real businesses.
• If you are looking for a place to develop, innovate, and be part of something bigger, the Stefanini Group is your place.