[Hiring] Physical Security Project Manager @IS3

Role Description

Deliver physical security systems for new office and facility builds while owning the standards library, contract-document quality control, and the automation of both. This role builds the baseline and makes it scale.

Key Responsibilities

• Baseline Standards | Contract Document QA/QC | Automation
  • Develop and manage the global Standards and BOD library, including taxonomy, naming conventions, formal version control, and auditable change history.
  • Run the standards change management process: proposal intake, technical review, approval authority, publication, and communication to consultants and integrators.
  • Document and manage regional variances explicitly — what deviates, why, who approved it, and whether it should be promoted to global standard or retired.
  • Oversee consultant project implementation of standards, tracking adherence, RFI volume and root cause, rework, and compliance risk as measurable signals of standards quality.
  • Create and manage contract-document QA protocols: review checklists, backcheck procedures, phase-based review gates, comment resolution tracking, and sign-off criteria.
  • Perform and oversee iterative technical reviews of Contract Documents for completeness, accuracy, coordination, and standards compliance.
  • Build the QA/QC function to be scalable, automated, and iterative — holding quality as project volume grows rather than depending on reviewer availability.
  • Apply modern AI-assisted workflows to author content, build tools, and create automations: drafting and updating standards, summarizing review findings, comparing requirements across document sets, and generating checklists and templates.
  • Build structured feedback loops from projects, operations, and vendors back into Standards / BOD documents so field learning is captured.
• Project Delivery | Design Engineering | Construction Administration
  • Own project schedules and plans, budgets, coordination, meeting documentation, and project document organization.
  • Produce RFPs and evaluate vendor proposals (design consultants, security integrators, service and manufacturer partners); manage purchase and change orders.
  • Lead the integration bid process: Contract Document packaging, RFP release, RFI response, interviews, recommendation, and award.
  • Oversee design engineering consultants to ensure Contract Documents are complete, coordinated, and aligned with Real Estate and GSIS requirements; manage cross-discipline coordination (architectural, electrical / fire alarm, network, AV/VC) and the backcheck process.
  • Lead construction kickoff, integration schedule and dependencies, recurring coordination meetings, and General Contractor interface.
  • Manage submittal and RFI review, on-site acceptance testing and commissioning, and punch list to integration sign-off.
  • Collect closeout documentation and manage operational training strategy with Regional Security Managers and Facilities stakeholders.
  • Evolve standard documentation, templates, checklists, and automations; own vendor KPIs and QBRs; report program status to the Physical Security DEC Manager.

Qualifications

• Ownership of a technical standards or Basis of Design library, including version control and formal change management.
• Strong contract-document review capability across security drawings and specifications; Bluebeam and Revit / AutoCAD proficiency.
• Hands-on experience building automations and workflow tooling (Smartsheet automation, scripting, document comparison and templating).
• Practical use of AI-assisted tools for authoring, review, or process automation; specification writing (CSI / MasterFormat) a plus.

Requirements

• 7+ years of project management experience, preferably in security, design, or construction.
• Bachelor's degree in Engineering, Construction Management, or related field; PMP, CAPM, PSP, or CPP preferred.
• Proven track record managing multiple concurrent projects with budget, vendor, and stakeholder ownership.
• Ability to interpret design and construction documents, building codes, and compliance requirements.
• Global enterprise-scale corporate real estate deployments and enterprise Access Control, Video Surveillance & Management, Intercommunication, Radio, Visitor Management, and integrated security platforms.
• Familiarity with cloud-based access control, facial authentication, AI/analytics, CPTED principles, network integration, and IP-based device deployment.
• Tools: Google Suite, Bluebeam, Revit / AutoCAD, Asana, Smartsheet, MS Project, Procore, PlanGrid, Autodesk Construction Cloud.
• Willingness to travel ~30% for site visits and commissioning.

Personal Attributes

• Organized and detail-oriented; comfortable with ambiguity, competing priorities, and tight deadlines.
• Strong critical thinking with a bias for action and the ability to pivot to "priority zero" items.
• Excellent written, verbal, and interpersonal skills; able to work in active construction environments.
• Meticulous about documentation quality and comfortable enforcing it; inclined to automate a task rather than repeat it.