[Hiring] PHIG Project Coordinator @State of Illinois

Role Description

The PHIG Project Coordinator will provide centralized project coordination, grant compliance oversight, and cross functional support for the Public Health Infrastructure Grant (PHIG). This role ensures PHIG funded initiatives are executed on schedule, within scope, and in alignment with federal requirements and agency priorities. The contractor will manage day-to-day project activities, monitor compliance, and maintain audit ready documentation. They will coordinate reporting, track budgets and performance metrics, and serve as a liaison across programs, shared services, and external partners. The role also supports risk mitigation, grant amendments, closeout activities, and long term sustainability planning.

• Coordinate day to day PHIG project activities, timelines, work plans, and deliverables across programs.
• Monitor federal grant compliance and maintain audit-ready documentation.
• Track PHIG budgets, expenditures, and burn rates alongside program and finance teams.
• Prepare and coordinate submission of PHIG progress and financial reports.
• Serve as central liaison among IDPH program teams, finance, procurement, HR, and partners.
• Identify risks or delays and recommend corrective actions.
• Track outputs, milestones, and outcomes for performance measurement.
• Support communication of project status, decisions, and issues.
• Support grant amendments, scope changes, and no-cost extensions.
• Assist with grant closeout, documentation, and sustainability planning.

Qualifications

• Requires a Bachelor’s degree in public health, public administration, business administration, finance, healthcare administration, or related field.
• Require at least 3 years of experience in project or program coordination, grant administration, or public sector program management.

Requirements

• At least 3 years working with federal or state grants, including reporting, compliance documentation, or budget monitoring.
• At least 3 years of experience coordinating work across multiple teams or departments with defined timelines and deliverables.
• At least 3 years of experience preparing, contributing, or reviewing progress reports, financial documentation, tracking tools, or compliance materials.
• At least 2 years experience with federal and state grants, compliance requirements, Uniform Guidance (2 CFR 200), and audit monitoring preparation.
• At least 2 years experience managing multi-team projects, developing work plans, timelines, and coordinating across multiple offices within the Department.
• At least 2 years experience monitoring grant budgets, spending rates, and expenditure alignment, and preparing progress reports, tracking tools, and performance documentation.
• At least 2 years experience collaborating with diverse teams in program, finance, procurement, and IT, preparing leadership facing materials, and supporting process improvement or risk mitigation.

Conditions of Employment

• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest.
• All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with Executive Ethics Commission.

Work Hours

Monday-Friday 8:30am to 5:00pm

Headquarter Location

524 S 2nd St, Springfield, Illinois, 62701 / Remote

Agency Contact

[email protected]