[Hiring] IT Project Manager @Coupa Software

Role Description

We are seeking a highly skilled and strategic IT Project Manager to lead a diverse portfolio of critical technical projects. This role will manage initiatives from initial technology selection and discovery through to full-scale implementation and delivery. They will also manage key technology enhancements, working with IT teams to resource, prioritize and execute. A key focus will be guiding projects that involve AI-driven software, navigating their unique complexities and opportunities.

You will be the central driver of project success, orchestrating efforts between our Business Partners, Portfolio Leads, Business Operational Leadership, Business Applications, and Data Analytics teams. Your mission is to ensure seamless execution while providing complete transparency of project status, risks, and dependencies to all business stakeholders. The ideal candidate is a master communicator and an expert planner, skilled at keeping teams on track and projects on time and on budget.

What You'll Do:

• End-to-End Project Leadership:
  • Lead the entire lifecycle of technical projects, from defining scope and objectives during the discovery/selection phase to managing the execution and deployment during the implementation phase.
  • Develop comprehensive project plans, including detailed timelines, resource allocation, risk mitigation strategies, and budget forecasts using our IT project management tools (Jira, Confluence) and Coupa SDLC frameworks.
  • Manage projects involving the evaluation and implementation of AI-powered software, working with teams to navigate the specific requirements of data, modeling, and integration.
• Stakeholder Management & Communication:
  • Serve as the primary liaison between technical teams (Business Applications, Data Analytics) and our Portfolio Management teams to ensure project alignment with strategic goals.
  • Provide clear, consistent, and transparent updates to business stakeholders and leadership through status reports, dashboards, and steering committee presentations.
  • Expertly manage stakeholder expectations, proactively identifying and communicating potential risks, dependencies, and changes to scope or timeline.
• Execution & Delivery:
  • Keep cross-functional teams aligned and motivated, ensuring that project milestones are met on schedule and within budget.
  • Facilitate project meetings, workshops, and requirement-gathering sessions to drive decisions and resolve blockers.
  • Track project performance using appropriate tools and techniques, reporting on progress and escalating issues as needed.
• Financial Management:
  • Develop, monitor, and manage project budgets, tracking all expenditures and providing regular financial reporting to stakeholders.
  • Ensure all projects are delivered within their approved financial constraints.

Qualifications

• 3-5+ years of experience in IT project management, with a proven track record of successful delivery.
• Demonstrated experience managing the full project lifecycle, including both technology discovery/selection projects AND end-to-end technical implementation projects.
• Proven ability to manage complex projects with multiple cross-functional teams, including technical and business stakeholders.
• Expertise in project management methodologies, specifically Agile methodology.
• Exceptional communication, negotiation, stakeholder and presentation skills.
• Experience with budget management and financial tracking for technical projects.
• Direct project management experience with AI, or data-intensive software projects is highly desirable.
• Proficiency with project management tools such as Smartsheet, Jira, and Confluence preferred.
• Experience working in a fast-paced, enterprise-level IT environment.

Benefits

• Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
• Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
• Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.